Accounting/Program Assistant

Why You'll Love Working at MCHWork-Life Balance That Actually Means Something
✅ 6 weeks of combined paid time off each year
✅ Support for self-care and wellness
✅ A culture that encourages employees to unplug, recharge, and enjoy life outside of work ​

​Competitive Pay & Outstanding Benefits

• Salary: $45,000 - $50,000 annually, depending on experience ($22.00 - $24.00 hour)
• Health, dental, vision, and life insurance
• 401(k) with employer matching
• Employee Assistance Program
• Retirement plan
• Tuition reimbursement
• Professional development opportunities

Grow Your Career We invest in our employees through:

• Ongoing training and professional development
• Supportive supervision and collaboration
• Opportunities to expand skills and responsibilities
• Career growth within a respected nonprofit organization

Position Summary The Accounting & Program Assistant provides administrative, accounting, and program support to ensure the efficient operation of Maine Children's Home. This position serves as a welcoming first point of contact for visitors, donors, clients, and community partners while assisting with financial transactions, data entry, record keeping, board support activities, and special projects. ​

Essential Responsibilities

Administrative & Reception Support

• Welcome clients, donors, visitors, and community partners in a professional and friendly manner.
• Answer and direct incoming telephone calls.
• Receive, sort, and distribute incoming mail and process outgoing mail.
• Monitor and order office supplies while adhering to budget guidelines.
• Maintain confidentiality in all interactions and communications.

Accounting Responsibilities

• Enter expenses into accounting systems.
• Prepare and enter journal entries.
• Record and reconcile deposits.
• Process invoices and payment transactions.
• Assist with adoption invoices and payment processing.
• Enter and record donation information and related transactions.
• Assist with bank deposits and maintain documentation.
• Support month-end and year-end accounting activities.
• Assist with audits, reporting, and other accounting-related projects.
• Complete special projects as assigned.
• QuickBooks experience is a plus. ​

Program & Development Support

• Enter donations and donor information into Neon One.
• Support program documentation and data entry requirements.
• Assist with committee communications, note-taking, and distribution of meeting materials.
• Help maintain board and committee records.
• Coordinate electronic document workflows and signatures.
• Support agency-wide initiatives and projects as assigned.

Organizational Support

• Work collaboratively across departments.
• Maintain organized files and records.
• Assist staff, leadership, and community partners as needed.
• Promote a positive, professional, and welcoming environment for all stakeholders. ​

Qualifications Required

• Associate's degree in Accounting, Business Administration, Office Administration, or related field; equivalent experience may be considered.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to manage multiple priorities and work independently.

Preferred

• Experience working in a nonprofit, healthcare, behavioral health, or human services setting.
• Experience with accounting, bookkeeping, accounts payable, or financial recordkeeping.
• Experience with donor databases or CRM systems.
• Experience with QuickBooks.
• Experience with Neon One, Docusign, or similar business systems. ​

The Maine Children's Home Difference At MCH, our mission is important, but so is how we treat one another. We are looking for team members who:

• Create a welcoming and inclusive environment.
• Respect diverse perspectives and experiences.
• Uphold the highest ethical and confidentiality standards.
• Help solve problems and support coworkers.
• Contribute to a positive workplace culture.
• Enjoy being part of a collaborative team.
• Want to make a meaningful impact in their community.

Our Values in Action

Respectful. Caring. Collaborative. Forward-Looking. Impactful. Stewards. These values guide everything we do and help us make a lasting difference for Maine children and families. ​

Position Details

Position: Accounting & Program Assistant
Location: Waterville, Maine
Status: Full-Time
Salary Range: $45,000 - $50,000 annually, depending on experience

If you're looking for a place where you can build your skills, support a meaningful mission, work alongside an exceptional team, and enjoy outstanding benefits including 6 weeks of paid time off, we encourage you to apply. ​

Join the Maine Children's Home family and help support the programs that change lives every day.

Pay: $22.00 - $24.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person