Accounts, Admin & HR Executive

We are not looking for someone who just files documents and waits for instructions.

At Big Nuts, this role sits at the centre of the business.

You will handle the numbers, customer documents, people records, purchasing administration and

Halal documentation that keep a growing FMCG business running smoothly.

You will work closely with Finance, Operations and Management — and you will see how a

business works from the inside.

If you are organised, careful with details, good with people and enjoy making things run properly,

this role could be for you.

Your Mission

Keep the back office accurate, organised and under control — so the rest of the business can

move faster.

You will own the daily follow-up of important records and administrative processes and make sure

nothing important gets missed.

What You'll Own

1. Accounts & Bookkeeping

 Issue invoices, credit/debit notes and Delivery Orders.

 Maintain accurate sales and purchase records.

 Support basic bookkeeping and account entries.

 Prepare documents for monthly closing, audit and management review.

 Check and maintain proper filing of invoices, receipts and supporting documents.

 Liaise with customers on invoices, returns, delivery documents and account-related matters.

2. Customer Administration

 Process customer orders and prepare the necessary documentation.

 Coordinate invoices, DOs, returns and related records.

 Follow up customer issues until they are properly resolved.

 Work with Operations and Warehouse when there are delivery or order problems.

3. HR & People Administration

You will help keep our people system organised.

 Maintain employee records, attendance, leave and MC.

 Prepare payroll information and supporting records.

 Coordinate recruitment when vacancies arise.

 Screen candidates and arrange interviews.

 Prepare offer letters and onboarding documents.

 Maintain probation, confirmation, resignation and training records.

 Support staff welfare and basic HR administration.

You don't need to be an HR expert.

You need to be organised, reliable and willing to take ownership.

4. Halal Administration

Halal is an important part of our FMCG business.

You will:

 Maintain Halal certificates and supporting documents.

 Track renewal and expiry dates.

 Coordinate Halal applications and renewals.

 Maintain supplier and ingredient records.

 Support the Halal Committee.

 Prepare documentation for Halal audits and inspections.

5. Purchasing Administration

For smaller and administrative purchases:

 Obtain quotations.

 Compare prices.

 Recommend the most reasonable option.

 Place orders as authorised.

 Follow up delivery.

 Maintain supplier records and documentation.

This does not include major raw-material purchasing.

6. Administration & Records

 Keep company documents properly organised.

 Maintain licences, certificates and important records.

 Manage office supplies and stationery.

 Maintain organised digital and physical filing.

 Prepare reports and documents when required.

 Ensure important deadlines and renewals are tracked.

We're Looking For Someone Who

✔ Notices details other people miss.

✔ Keeps records accurate.

✔ Follows through instead of saying "I thought someone else was doing it."

✔ Can handle several tasks without becoming disorganised.

✔ Is comfortable dealing with customers, suppliers and staff.

✔ Takes ownership instead of waiting for instructions.

✔ Can work independently.

✔ Understands that small mistakes in invoices, payroll or documents can create big problems.