Accounts Admin Assistant

The role entails:

• Employment contracts (client contracts - transposing new employee details and data onto existing contracts).
• Contract variations - update in roles, payrates etc for clients employees.
• Entering new employees into Xero
• Sending digital new employee packs for clients new employees
• HR documentation - creating new employee forms, sending TFN forms, checking superannuation details.
• Staff/timesheet administration
• Superannuation processing (entering codes into Xero)
• Timesheet reminders
• AdobeSign - send authorities for clients to sign. Following up with clients for signatures. Calling if still not signed.
• BAS/IAS administration - downloading tax packs from Xero Tax and sending for signature
• Raising jobs in Xero XPM / Xero Hub
• TPAR work - updating client suppliers addresses, ABNs and details in Xero
• Administration of Xbert
• Assistance with Client onboarding - following up on obtaining Xero access etc
• Dext/accounts processing

Qualifications and Requirements

Required Experience

• Previous experience working with an Australian accounting, bookkeeping, tax, or BAS practice. (nice to have only)

• Strong bookkeeping knowledge and confidence working around bookkeeping workflows.

• Familiarity with Australian BAS, IAS, ASIC, and client compliance processes.

• Experience preparing client packs, chasing documents, and coordinating accounting practice workflows.

• Strong written English and professional client communication skills.

• High attention to detail and strong follow-through.

• Ability to work independently and manage multiple tasks at once.

• Strong organisational and time management skills.

• A proactive approach and willingness to take ownership of recurring tasks.

Highly Regarded Experience

• Xero

• XPM / Xero Practice Manager

• Workbench (preferred only)

• ASIC portal or NowInfinity

• ATO portal exposure

• Simple-T (preferred only)

• AI Processor or similar onboarding tools

• Practice workflow tools such as Karbon, FYI Docs, Ignition, or Practice Ignition  (preferred only)

• Microsoft Office (Excel, Word)

Perks and Benefits

✔ Comprehensive health and life insurance starting on your 16th day of employment, including coverage for one free dependent
✔ Flexible leave credits that can be used for vacation, emergencies, and sick leave
✔ Exciting Mid-Year Parties with giveaways and cash prizes!
✔ Endless opportunities for career advancement
✔ We set you up for success with a company-provided PC/laptop and fiber internet connection
✔ Tech-on-Wheels support
✔ Join our CS Social Clubs and Special Interest Groups to connect with colleagues
✔ International career growth and networking opportunities
✔ Unlimited cash incentives for successful referrals
✔ In-house psychiatrist available to support employees' well-being
✔ Become part of the Employee Share Units program
✔ Cloudstaff Dream Points – redeemable for useful items like appliances, kitchen gadgets, and more