Accounts Admin

The Finance Admin is responsible for supporting the company's daily finance and administrative operations, ensuring accurate financial documentation, timely processing of transactions, proper record keeping, and smooth coordination with internal departments and external parties. This role reports to the Finance Manager.

Key Responsibilities

Finance & Accounting Support

• Assist with day-to-day finance and accounting operations.
• Perform data entry for invoices, payments, receipts, expenses, and other financial transactions.
• Prepare and process invoices, payment vouchers, official receipts, and other finance-related documents.
• Assist in Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Verify invoices, purchase orders, delivery orders, receipts, and supporting documents for accuracy and completeness.
• Assist with bank reconciliation and checking of financial transactions.
• Maintain accurate and up-to-date finance records and documentation.
• Assist the Finance Manager with monthly closing and preparation of financial reports.

Accounts Payable & Receivable

• Process supplier invoices and supporting documents in a timely manner.
• Monitor outstanding supplier payments and customer receivables.
• Follow up with relevant departments or customers regarding outstanding documents and payments.
• Ensure proper documentation and filing of payment and collection records.
• Assist in resolving discrepancies relating to invoices, payments, and accounts.

Financial Documentation & Filing

• Maintain proper filing of invoices, receipts, payment vouchers, bank documents, and other financial records.
• Ensure all finance documents are properly recorded and easily retrievable.
• Assist in preparing documents required for audits, tax submissions, and other statutory matters.
• Ensure confidentiality and proper handling of financial information.

Reporting & Administrative Support

• Assist in preparing routine finance reports, schedules, and summaries.
• Compile financial data and information for management review when required.
• Assist in monitoring expenses and maintaining proper records of company expenditures.
• Provide general administrative support to the Finance Department.
• Liaise with internal departments to obtain necessary documents and information for finance processing.

Audit & Statutory Support

• Assist in preparing supporting documents for external audit and tax-related matters.
• Assist the Finance Manager in providing documents and information requested by auditors, tax agents, and other external parties.
• Ensure finance records are properly maintained to support statutory and regulatory requirements.

System & Process Management

• Perform accurate and timely data entry into accounting or ERP systems.
• Ensure transactions are properly recorded and supported by relevant documents.
• Assist in improving finance administrative processes and filing systems.
• Identify and report discrepancies or irregularities to the Manager.
• Follow company finance policies, procedures, and internal controls.

Team & Department Support

• Work closely with the Finance team to ensure smooth daily operations.
• Coordinate with other departments on finance-related matters.
• Support superior and Finance team in ad-hoc finance projects and assignments.
• Perform other duties as assigned by the superior.

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Job Requirements

Education

• Minimum Diploma in Accounting, Finance, Business Administration, or a related field.
• Candidates with a Bachelor's Degree in Accounting, Finance, or a related field will be an added advantage.

Experience

• Minimum 1–2 years of relevant experience in finance, accounting, or finance administration.
• Fresh graduates with relevant qualifications and strong willingness to learn may also be considered.
• Experience in manufacturing, retail, FMCG, or distribution industries is an advantage.

Technical Skills

• Basic knowledge of accounting principles and finance processes.
• Familiar with Accounts Payable (AP), Accounts Receivable (AR), invoicing, payment processing, and financial documentation.
• Proficient in Microsoft Excel and Microsoft Office.
• Experience with accounting software or ERP systems will be an added advantage.
• Good understanding of basic financial documentation and record keeping.

Working Skills & Attributes

• Meticulous, organised, and detail-oriented.
• High level of accuracy when handling financial data and documents.
• Responsible and able to follow through on assigned tasks.
• Able to work independently as well as within a team.
• Good time management and ability to meet deadlines.
• Good communication and interpersonal skills.
• Able to handle confidential financial information with integrity.
• Willing to learn and take on additional responsibilities when required.

Preferred Attributes

• Experience handling full sets of finance administrative tasks will be an advantage.
• Familiarity with accounting systems or ERP systems.
• Good Excel skills, including basic formulas and data handling.
• Proactive in identifying discrepancies and following up on outstanding matters.
• Strong attention to detail and willingness to learn.
• Able to work in a fast-paced environment and manage multiple tasks effectively.