ACCOUNTS ADMIN EXECUTIVE

About the role

We are looking for a responsible and detail-oriented Account Admin Executive to support the day-to-day accounting and finance operations of the company.

The role will mainly handle Accounts Payable (AP), Accounts Receivable (AR), reporting, banking, e-Invoice, account reconciliation and general administrative tasks.

The candidate will also assist with month-end closing and preparation of management accounts.

Key responsibilities

• Handle daily accounting transactions, account reconciliations, assist with month-end closing and monthly management accounts to ensure smooth financial process.
• Record and monitor bank transactions and company cash flow to ensure complete and accurate accounting records.
• Handle supplier invoices, SOA reconciliation, payment planning & process, and monitor outstanding supplier balances.
• Prepare and issue DO and Invoice to customers, ensure accuracy against customer PO, handle customer SOA, collections and prepare monthly outstanding and related AR reports.
• Process, validate and monitor e-Invoice transactions and assist in resolving any rejected, cancelled or incorrect transactions.
• Ensure adherence to relevant accounting standards, tax regulations, and internal policies including matching of cost and revenue.
• Maintain proper accounting and ISO documentation, liaise with suppliers, customers, banks and related stakeholders, registration for customer/supplier, and support other Accounts & Finance matters as required.
• Prepare monthly reports including sales & customer activity, process staff claims & company expenses, and execute general administrative tasks to ensure smooth day-to-day operations.
• Drive initiatives to enhance accuracy, efficiency (including e-invoice), internal controls (SOP), cost savings, and documentation processes.

About you

• Degree in Accounting, Finance or equivalent.
• Preferably 1–3 years of relevant accounting experience.
• Understanding of full-set accounts.
• Knowledge of AP, AR, GL and Journal Entries.
• Familiar with Microsoft Excel.
• Experience with QNE Accounting Software will be an advantage.
• Knowledge of e-Invoice will be an advantage.
• Able to handle multiple tasks, complete tasks for the day and meet deadlines.
• Detail-oriented, organised and responsible.
• Good communication and follow-up skills.