Accounts Administrator

PrivatPort is Swissport International AG’s executive aviation unit, delivering premium ground handling and VIP passenger and crew services worldwide.

We combine boutique, white-glove service with the scale, safety standards and global reach of Swissport to provide seamless, discreet and reliable support 24/7.

Job Summary/Whakarāpopototanga

The Accounts Administrator is responsible for providing accurate and timely financial and administrative support to the PrivatPort New Zealand operation.

Working closely with the FBO Manager and relevant Swissport support teams, the role will assist with accounts payable and receivable activities, invoicing, reconciliations, purchase orders, supplier administration, payroll-related support and general financial record keeping.

The role requires strong attention to detail, organisation, confidentiality and the ability to manage competing priorities within a fast-paced aviation environment.

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Your activities/Ngā momo ngohe

Responsibilities may include:

• Process invoices, credit notes, expenses and support accounts payable and receivable activities.
• Complete reconciliations, monitor outstanding accounts and follow up payment queries.
• Raise and manage purchase orders and maintain accurate supplier and financial records.
• Liaise with suppliers, Payroll and internal teams regarding invoices, payments and payroll-related queries.
• Support timesheets, employee onboarding and general employee administration.
• Prepare reports, spreadsheets and financial summaries as required.
• Provide general administrative support to the FBO Manager and wider PrivatPort team.
• Maintain accurate, secure and confidential records and support audit requirements.
• Follow PrivatPort, Swissport and applicable finance, safety, security and operational procedures.
• Assist with other reasonable administrative and operational priorities as required.

Your profile/Kōtaha Matawhaiaro

We are looking for someone who is organised, professional and comfortable working in a fast-paced operational environment.

You will ideally bring:

• Previous experience in accounts administration, finance administration, accounts payable, accounts receivable or a similar role.
• Strong numerical skills and attention to detail.
• Experience working with invoices, purchase orders and financial records.
• Good understanding of basic accounting and reconciliation processes.
• Strong organisational and time-management skills.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong written and verbal communication skills.
• Confidence working with internal and external stakeholders.
• The ability to work independently and manage competing priorities.
• A proactive, practical and solutions-focused approach.
• A high level of professionalism, confidentiality and discretion.

Experience within aviation, airport operations, executive aviation, hospitality or another operational environment would be advantageous but is not essential.

Flexibility is required in this role due to the operational nature of aviation and the changing needs of the business. From time to time, this may include agreed changes to usual working hours, additional hours, weekend work or public holiday work where operationally required.

Why Join PrivatPort?

You’ll be joining a specialised executive aviation team backed by the global capability of Swissport.

It’s a varied role in a fast-moving environment where professionalism, teamwork, discretion and great service matter.

Join PrivatPort today and be part of a team that connects the world of aviation!