Accounts Administrator

Accounts Administrator
Fire Systems Australia (FSA)
Part-time | Gold Coast

Join a growing, dynamic and customer-focused fire protection business.
Fire Systems Australia is a trusted provider of fire safety services across the Gold Coast and Brisbane, committed to reliability, integrity and exceptional customer care. As our business expands, we are seeking a proactive and highly organised Accounts Administrator to take ownership of our financial administration and play a key role in keeping our operations running smoothly.

Why You’ll Love Working With Us

• A supportive, collaborative team environment where your contribution genuinely matters
• A role with variety, autonomy and responsibility
• Opportunity to streamline processes and add value to a growing company
• Long-term stability in an essential services industry

About the Role

Reporting directly to the Operations Supervisor, the Accounts Administrator will manage daily bookkeeping and financial administration, ensuring accuracy across accounts receivable, accounts payable, reconciliations and compliance. You will also be the first point of contact for customer enquiries, helping maintain the strong client relationships FSA is known for.

This role is ideal for someone who enjoys working independently, thrives on accuracy and takes pride in delivering exceptional customer service.

Key Responsibilities

Reconciliations

· Bank reconciliations and weekly/monthly reconciliation of AR & AP
· Credit card and business transaction reconciliation
· Monitoring purchases and stock intake
· Producing accurate end-of-month statements

Invoice & Data Management
· Ensuring all jobs are invoiced, paid and reconciled
· Running and managing weekly outstanding invoice reports
· Entering creditors into Uptick and Xero
· Keeping receivable records updated

Debt Collection
· Tracking and following up outstanding debts
· Negotiating payment arrangements
· Reporting monthly to the Managing Director on debt status

BAS & Tax Support
· Preparing BAS documentation
· Identifying and escalating discrepancies

Customer Service & Office Support
· Responding to client enquiries professionally and promptly
· Managing queries, complaints or issues calmly and constructively
· Supporting the Operations Supervisor and broader team when required

What You’ll Bring
· Minimum 2 years’ experience in accounting or bookkeeping
· Strong understanding of financial processes, invoicing and BAS preparation
· Confident, professional phone manner and excellent customer service skills
· Competence in MS Office, Outlook, Xero (and ideally Uptick)
· High attention to detail, accuracy and organisational skills
· Ability to handle multiple tasks in a fast-paced environment
· A proactive, solutions-focused attitude

Ready to Join Us?

If you’re looking for a stable and rewarding role where your skills make a real difference, we’d love to hear from you. Click Apply Now and submit your resume and a brief cover letter outlining your suitability for the role.