Accounts & Admin Assistant

Job Summary

The Accounts Assistant supports the finance department in managing daily accounting activities, maintaining accurate financial records, and ensuring timely processing of financial transactions. The role requires strong attention to detail, accuracy, and the ability to work effectively in a fast-paced environment.

About the role
Key Responsibilities

1. Accounting & Bookkeeping

• Assist in managing accounts payable and accounts receivable.
• Process and record invoices, payments, receipts, and journal entries.
• Maintain accurate accounting records and filing systems.
• Reconcile bank statements and company accounts.
• Prepare payment vouchers and supplier payments.
• Monitor outstanding receivables and follow up on collections.

2. Financial Administration

• Assist in preparing monthly financial reports and schedules.
• Support month-end and year-end closing activities.
• Maintain petty cash records and reimbursements.
• Verify supporting documents for financial transactions.
• Prepare account reconciliations and resolve discrepancies

3.Documentation & Compliance

• Ensure proper filing and safekeeping of accounting documents.
• Support audit preparation by gathering required documents and records.
• Maintain confidentiality of financial information.
• Ensure compliance with company policies and accounting procedures.

4. Administrative Support

• Handle data entry and update accounting systems accurately.
• Assist with budgeting and expense tracking.
• Coordinate with vendors, customers, and internal departments on payment matters.
• Perform other accounting and administrative duties as assigned.

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Requirements

Qualifications

• Diploma or Bachelor's Degree in Accounting, Finance, or a related field.
• LCCI, ACCA, CAT, or equivalent qualifications are an advantage.\

Experience

• 2-3 years of accounting experience preferred.
• Fresh graduates are encouraged to apply.

Skills & Competencies

• Basic accounting and bookkeeping knowledge.
• Proficiency in Microsoft Excel, Word, and accounting software.
• Strong numerical and analytical skills.
• High attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to meet deadlines and work independently.
• Good communication and interpersonal skills.

Employment Type

• Full-Time
• Preferred Experience (F&B Industry)
• Handling supplier invoices and payments
• Daily sales reconciliation from POS systems
• Petty cash management
• Inventory and stock documentation