Accounts and Admin Assistant

Job Overview:

To support the Finance Executive in managing the company’s day-to-day accounting, banking, taxation, and governance-related activities. The Accounts & Finance Executive is responsible for maintaining accurate financial records, supporting payment and reconciliation processes, ensuring proper documentation, and assisting with month-end closing and other finance-related activities. This role requires a responsible and detail-oriented individual who is eager to learn and continuously improve their accounting and finance knowledge.

Job Responsibilities:

1.Accounts Receivable (AR) & Accounts Payable (AP) Management

• Process and maintain accurate records of accounts receivable and accounts payable transactions.
• Ensure customer and supplier transactions are recorded promptly upon receipt of complete supporting documentation.
• Verify that supporting documents are complete, properly attached, and filed accordingly.
• Assist in monitoring outstanding customer and supplier balances when required.
• Ensure minimal data-entry errors and maintain accuracy in all accounting records.

2.Payment Operations

• Prepare payment details and supporting documents accurately for review and approval.
• Process approved payments accurately and within the required timelines.
• Ensure payment records are updated completely and accurately in the accounting system.
• Maintain proper documentation for all completed payment transactions.

3.Bank & Account Reconciliation

• Perform bank and account reconciliations according to the required schedule.
• Ensure supporting documents for reconciliations are complete and properly maintained.
• Investigate and highlight discrepancies for further review and resolution.
• Maintain accurate reconciliation records and supporting documentation.

4.Financial Records & Administration

• Maintain finance-related documents and records in an organised and easily retrievable manner.
• Prepare banking and account administration documents accurately.
• Assist with employee statutory registrations and other assigned finance and administrative tasks.
• Coordinate and follow up with banks, auditors, governance bodies, and other external parties on administrative matters.
• Ensure assigned documentation and administrative tasks are completed accurately and within the required timelines.

5.Month-End Closing & Finance Support

• Assist the Finance Executive with month-end closing activities and ensure assigned tasks are completed according to schedule.
• Support the preparation of documents and schedules required for audits and financial reviews.
• Assist with taxation-related documentation and administrative matters under the guidance of the Finance Executive or external tax consultants.
• Respond promptly to requests and provide the necessary information to the Finance Executive, external accountant, auditors, and other relevant stakeholders.
• Assist with other finance projects and assignments as required.

Job Requirements:

• Diploma in Accounting or a related field.
• Basic understanding of accounting principles and company taxation.
• Fresh graduates are encouraged to apply.
• Fluent in written and spoken English.
• Possess own transportation and willing to travel when required for work-related matters.
• Responsible, disciplined, organised, and attentive to detail.
• Eager to learn and willing to continuously improve accounting and finance knowledge.
• Good communication skills with the ability to coordinate and follow up with internal and external stakeholders.
• Able to work independently while also taking direction and guidance from the Finance Executive.