Accounts & Admin Assistant

About the Role

We are expanding! Join our team at Smart Energy as a detail-oriented Accounts & Admin Assistant (Retail Operations) to support the accounting and retail operations of our minimart business across multiple outlets.

The role involves basic accounting data entry and bookkeeping, as well as supporting the retail team with supplier invoices, stock-in transactions and inventory checking. The successful candidate should be comfortable working with numbers, invoices and computer systems, and be willing to support day-to-day retail operations when required.

Key Responsibilities

Accounts & Administration

• Perform day-to-day accounting data entry and basic bookkeeping using accounting software and Excel
• Record and maintain sales, purchase invoices, expenses, petty cash and other accounting transactions
• Check and process supplier invoices and supporting documents
• Maintain accurate records and proper filing of invoices, payment documents and accounting records
• Assist with basic reconciliation and checking of accounting records
• Prepare simple reports and summaries as required by Management

Retail & Inventory Operations

• Check supplier invoices against purchase orders and delivery documents
• Enter and process stock-in transactions in the company's POS/inventory system
• Assist the retail team with updating and maintaining accurate inventory records
• Monitor stock records and highlight discrepancies, negative stock or unusual inventory movements
• Check and follow up on discrepancies between invoices, delivery documents and system records
• Assist with stocktake activities at the company's retail outlets including physical stock counting and checking of inventory records
• Liaise with outlet staff and suppliers on invoice, stock and administrative matters
• Perform other related duties as assigned by Management

About You

• Diploma holder with 1–2 years of relevant experience in accounts, administration, retail operations or inventory-related work
• Basic knowledge of accounting and bookkeeping
• Familiarity with Excel and accounting software; experience with Sage is an advantage
• Comfortable working with numbers, invoices and data entry
• Good attention to detail and accuracy
• Able to identify discrepancies and follow up on outstanding matters
• Organized, responsible and able to work independently
• Willing to support retail operations and occasionally visit outlets for stocktake
• Good communication skills and able to work with outlet staff, suppliers and internal teams

Fresh graduates with relevant qualifications and a strong willingness to learn may also be considered.