Accounts & Admin. Assistant

ACCOUNTS & ADMIN. ASSISTANT

The Accounts & Admin. Assistant serves to support the office and staff with administrative duties. He / She will ensure that the necessary processes and documentations are carried out according to procedures in a timely manner.

Administrative Activities of this Role - ADMIN

· Attend to telephone calls

· Attend to visitors and carry out procedures for visitors to the office

· Maintain the office stationaries, office machines, pantry

· Collect mail from the head office receptionist

· Assist the staff with administrative work such as photocopying, scanning, printing, passing

documents to the store

· Any other administrative duties assigned by the Supervisor

Accounting Activities of this Role - AR

· Check and update payments received in the bank accounts, into the Cash Book

· Record and deposit cheques received

· Manage petty cash

· Prepare receipt voucher and manage cash from COD customers

· Inform respective sales personnel for those customers paying in advance or COD payments

· Update customer Aging Report after receiving payment

· Merge PDF of DO, SO, PO and other supporting documents for invoice preparation

· Mail or email statement of accounts or invoices to customers

Accounting Activities of this Role - AP

· Check supplier / subcontractor invoices and supporting documents from Procurement / Project team. Update payables in the Cash Book

· Prepare payment for approval listing

· Prepare for GIRO payment

Requirements

· Certificate / Diploma in Accounting or Finance, or equivalent work experience

· Strong attention to detail and ability to accurately perform data entry

· Proficient in Microsoft Office (Words, Excel)

· Organized and detailed

. Independent and outgoing personality

. Ability to think out-of-the-box