Accounts and Admin Assistant

Job Responsibilities

Accounts

• Prepared bank remittances advice and voucher such as cashier order, rentas, GIRO, TT, BA/IF/TR and etc
• Notify overseas supplier before proceeding with payments
• Reconcile accounts payable invoices
• Perform data entry of payable invoice into the system and ensure correct assignment to GL codes
• Input payment entries into the system for cheque payment and update monthly bank charges
• Checked daily USD exchange rate with bank
• Handle others ad-hoc tasks assigned by superiors from time to time

Admin

• Provide full administrative work for the procurement process
• Assist in monitoring monthly purchase prices
• Coordinate with planner for Pl issuing and create purchase orders in the system
• Monitor purchase order in the system and update suppliers when necessary
• Monitor and update raw material loading schedule
• Coordinate with factory team for stock level status
• Coordinate with suppliers for goods collection
• Coordinate with transporters and suppliers for the daily collection
• Coordinate with forwarders and prepare documentation for collection and customs declaration (K1)
• Update shipment status to the factory team
• Coordinate with local agents and forwarders upon cargo arrival
• Coordinate with haulage and arrange ISO Tank/Flexibag delivery/pickup
• Coordinate with transporters for the driver details and update the factory team
• Monitor daily GRN against the system for raw material, DO price & quantity against the system for packing materials and also to check daily blend report against the system
• Ensure proper filing of import documents
• Checked and monitor DO price & quantity against system
• Key in the full production process in system for raw material and finished goods
• Handle others ad-hoc tasks assign by superiors from time to time

Requirements:

• Minimum Diploma in Accounting, Finance, Business Administration or a related field
• Professional qualification such as LCCI or ACCA are an added advantage
• At least 1-2 years of working experience in accounting and/or administrative support. Fresh graduate are welcome to applied too.
• Basic understanding of accounting principles including AP, AR, petty cash and journal entries
• Experience in handling full set of accounts is an added advantage
• Proficient in Microsoft Excel and familiar with other Microsoft Office tools
• Experience using accounting software or ERP systems (e.g., Finsoft, UBS, SQL, etc.) is an added advantage
• Well-organized with strong skills in document filing, data entry and record accuracy
• Able to work independently, manage multiple tasks and meet tight deadlines
• Good communication and interpersonal skills, especially when dealing with internal teams and external parties