Accounts & Admin Assistant

We are looking for a detail-oriented Accounts cum Admin Assistant to support the accounting and retail operations of our minimart business across multiple outlets.

The role involves basic accounting data entry and bookkeeping, as well as supporting the retail team with supplier invoices, stock-in transactions and inventory checking. The successful candidate should be comfortable working with numbers, invoices and computer systems, and be willing to support day-to-day retail operations when required.

Key Responsibilities

Accounts & Administration

• Perform day-to-day accounting data entry and basic bookkeeping using accounting software and Excel
• Record and maintain sales, purchase invoices, expenses, petty cash and other accounting transactions
• Process and verify supplier invoices and supporting documents.
• Check invoices against purchase orders, delivery documents and system records.
• Maintain accurate records and proper filing of invoices, payment documents and accounting records

· Assist with accounts payable and accounts receivable functions.

· Assist with basic reconciliation and checking of accounting records.

· Assist with audit and tax-related documentation and requirements.

· Assist with stocktake and checking of inventory records when required.

· Liaise with suppliers, outlet staff and other departments on accounting matters.

· Answer incoming office calls, handle basic enquiries and transfer calls to the relevant person or department.

· Assist with customer or supplier enquiries relating to accounts and invoices.

· Perform other accounting and finance duties as assigned by Management.

Requirements

• 1–2 years of relevant experience in accounts, administration, retail operations or inventory-related work
• Basic knowledge of accounting and bookkeeping
• Familiarity with Excel and accounting software; experience with Sage is an advantage
• Comfortable working with numbers, invoices and data entry
• Good attention to detail and accuracy
• Able to identify discrepancies and follow up on outstanding matters
• Organised, responsible and able to work independently
• Willing to support retail operations and occasionally visit outlets for stocktake
• Good communication skills and able to work with outlet staff, suppliers and internal teams
• Office will relocated at Commonwealth. Walking distance to Commonwealth MRT.

Fresh graduates with relevant qualifications and a strong willingness to learn may also be considered.

Pay: $2,200.00 - $2,900.00 per month

Work Location: In person