Accounts & Admin Assistant

Job Responsibilities

Manage and follow up on annual service renewals for corporate and fund administration clients.

Prepare and issue invoices, monitor outstanding payments and follow up on collections.

Liaise with clients and bankers to obtain bank statements and other required financial documents.

Assist with monthly payroll preparation and related administrative matters.

Maintain and update client records, service agreements, renewal schedules and payment records.

Attend to incoming calls and visitors.

Handle incoming mails, scanning, filing and document management.

Provide general accounting and administrative support as needed.

Monitor deadlines and ensure timely follow-up on outstanding matters.

Job Requirements

Diploma in Accounting, Business Administration or a related field.

1–3 years of relevant experience in accounting or administrative support.

Proficiency in Microsoft Excel and MS Office applications.

Well-organized, detail-oriented and able to manage multiple deadlines.

Responsible, proactive and able to work independently.

Familiar with QuickBooks will be an advantage.

Proficiency in Mandarin will be an advantage.

What We Offer

Competitive salary based on experience.

Supportive and professional working environment.

Opportunities to gain exposure to corporate services and family office administration.