ACCOUNTS AND ADMIN

Accounts / Finance Responsibilities

• Record daily financial transactions, receipts, payments, and expenses.
• Prepare and maintain invoices, payment vouchers, receipts, and purchase orders.
• Follow up on customer invoices and outstanding payments.
• Process supplier and subcontractor invoices and prepare payments.
• Maintain accounts payable and accounts receivable records.
• Reconcile bank, cash, supplier, and customer accounts.
• Maintain petty cash and prepare petty-cash reports.
• Check supporting documents before processing expenses and payments.
• Assist with monthly financial reports and account closing.
• Maintain project-wise records of costs, expenses, materials, labour, and subcontractor payments.
• Monitor project budgets and report significant cost differences to management.
• Coordinate with the accountant, finance manager, auditors, and management.
• Maintain proper filing of financial documents for audit purposes.

Administration Responsibilities

• Manage office correspondence, emails, letters, and documents.
• Maintain employee files and administrative records.
• Prepare attendance, leave, overtime, and other employee records.
• Assist with payroll preparation and related documentation.
• Coordinate staff accommodation, transportation, and other company facilities.
• Maintain records of company vehicles, fuel, insurance, registration, and maintenance.
• Arrange office supplies and monitor inventory.
• Coordinate meetings, appointments, and internal communications.
• Prepare reports, letters, memos, and other administrative documents.
• Maintain proper physical and electronic filing systems.
• Coordinate with government offices, suppliers, subcontractors, and other external parties when required.

Construction-Specific Responsibilities

• Maintain records for each construction project/site.
• Track site expenses and petty cash.
• Verify delivery notes, material invoices, purchase orders, and subcontractor claims.
• Coordinate with site engineers and project managers regarding project expenses.
• Maintain subcontractor agreements, invoices, payment certificates, and supporting documents.
• Track employee/site labour costs and overtime.
• Assist in preparing project cost reports and budget-vs-actual reports.
• Maintain documentation for variations, work orders, and client billing.
• Ensure project documents are properly organized and available for audits or management review.

Skills

• MS Excel and Microsoft Office
• Accounting software such as Tally, QuickBooks, SAP, or ERP systems
• Basic accounting and bookkeeping
• Invoice and payment processing
• Bank reconciliation
• Payroll and employee records
• Document control and filing
• Good communication and coordination skills
• Knowledge of construction/project documentation

Pay: From QAR3,500.00 per hour

Work Location: In person