Accounts and Admin Executive

Job Description: Accounts and Admin Executive

Experience Required: 1–4 Years

Location: Pune, Maharashtra

Employment Type: Full-Time

About the Role

We are looking for a detail-oriented, proactive, and versatile Accounts and Admin Executive to manage our day-to-day financial operations and administrative functions. The ideal candidate will handle core accounting tasks including Tally entries, GST compliance, and smooth office administration—spanning vendor management, procurement, inventory tracking, and facility coordination.

Key Responsibilities

1. Accounting & Finance Functions

• Day-to-Day Bookkeeping: Maintain accurate daily financial records and perform timely data entry in Tally (Sales, Purchases, Receipts, Payments, and Journal entries).
• GST & Compliance: Assist in the preparation, filing, and reconciliation of GST returns (GSTR-1, GSTR-3B, etc.) and ensure adherence to statutory requirements.
• Bank & Ledger Reconciliations: Perform regular bank reconciliations and manage accounts payable and receivable tracking.
• Expense Management: Verify expense vouchers, bills, and invoices against company policies prior to processing.

2. Administration & Procurement

• Vendor Management: Source, evaluate, and onboard new vendors; negotiate pricing and terms to ensure cost-effectiveness, and maintain strong vendor relationships.
• Office Procurement & Supplies: Handle end-to-end procurement of office supplies, pantry items, IT accessories, and utility essentials.
• Inventory & Stock Keeping: Maintain systematic stock records and inventory levels for stationery, hardware, and office supplies to prevent shortages.
• Office Operations & Coordination: Supervise and coordinate with the office assistant and housekeeping staff to ensure a well-maintained, clean, and organized workspace.
• Facility Maintenance: Coordinate with external maintenance service providers for office equipment, repairs, and facility upkeep.

Desired Candidate Profile

• Education: Bachelor’s or Master’s degree in Commerce (B.Com/M.Com) or related field.
• Experience: 1 to 4 years of proven experience in accounts and willing to work in general office administration.

Technical Skills:

• Hands-on experience working with Tally Prime / Tally ERP 9.
• Working knowledge of GST filing and basic taxation.
• Proficiency in MS Office (MS Excel, Word).

Behavioral Traits & Soft Skills:

• Go-getter, self-driven, and energetic with a proactive approach to problem-solving.
• Strong organizational and multi-tasking abilities in a fast-paced environment.
• Good written and verbal communication skills.
• High level of integrity, accuracy, and attention to detail.