Accounts & Admin Executive

Accounts & Admin Executive

Location: Noida
Experience: 1 Year
Employment Type: Full-Time
Department: Finance & Administration
Industry: D2C

About the Role

We are looking for an Accounts & Admin Executive to manage the day-to-day accounting, finance operations, and administrative activities of our growing D2C business.

You will work closely with the founders and management and will be responsible for keeping our financial records, e-commerce payments, employee payments, vendors, and basic office administration organized and up to date.

We are not looking for a highly experienced candidate. A candidate with 0–1 year of experience who is comfortable with numbers, Excel/Google Sheets, and day-to-day coordination is ideal.

Key Responsibilities1. Accounts & Finance

• Maintain day-to-day records of company income and expenses.
• Record and organize purchase and sales invoices.
• Track company expenses and ensure proper supporting documents are maintained.
• Maintain bank transaction records and assist with bank reconciliation.
• Track vendor bills, outstanding payments, and payment schedules.
• Maintain records of receivables and payables.
• Prepare basic monthly expense and financial reports for management.
• Ensure all financial records are properly organized and updated.

2. E-commerce & Marketplace Accounts

• Track sales and settlements from Amazon, D2C website, Flipkart and other marketplaces.
• Reconcile marketplace settlements with actual sales.
• Track marketplace commissions, fees, returns, refunds, TCS/TDS and other deductions.
• Match marketplace settlements with bank credits.
• Identify discrepancies between marketplace reports, sales records and bank statements.
• Maintain a monthly marketplace reconciliation sheet.

3. Salary & Employee Payments

• Prepare monthly salary calculations based on attendance and applicable deductions.
• Coordinate and process monthly employee salary payments.
• Maintain employee salary and payment records.
• Track employee advances, reimbursements and other payments.
• Maintain attendance and leave records for payroll purposes.
• Coordinate with the CA/payroll consultant wherever required.

4. GST, TDS & Compliance Support

• Maintain invoices and financial documents required for GST and TDS.
• Coordinate with the company's CA for GST, TDS and other statutory requirements.
• Provide required sales, purchase, expense and payment data to the CA on time.
• Maintain proper documentation for audits and compliance.
• Keep track of important accounting and compliance deadlines.

5. Administration

• Manage routine office administration and documentation.
• Coordinate with office vendors and service providers.
• Maintain records of office-related expenses and purchases.
• Manage office supplies, stationery and basic procurement.
• Coordinate maintenance, repairs, housekeeping and other office requirements.
• Maintain company documents, bills, agreements and other records in an organized manner.
• Assist with employee onboarding documentation and basic HR administration.
• Coordinate with courier, logistics and other service providers when required.
• Handle other day-to-day administrative requirements of the company.

6. Reporting & Management Support

Prepare and maintain regular reports covering:

• E-commerce sales and settlements
• Bank transactions
• Monthly expenses
• Vendor payments
• Employee salaries
• Receivables and payables
• Office expenses
• Cash flow and payment requirements

The candidate will also assist the founders with basic financial analysis and tracking whenever required.

Requirements

• 0–1 year of experience in accounts, finance or administration.
• B.Com, BBA, M.Com or a related qualification preferred.
• Good working knowledge of MS Excel / Google Sheets.
• Basic understanding of accounting principles.
• Good numerical and analytical ability.
• Strong attention to detail.
• Good organizational and documentation skills.
• Comfortable coordinating with vendors, employees and external consultants.
• Ability to maintain confidentiality of company and employee financial information.
• Tally/accounting software experience is a plus.

Who We're Looking For

We are looking for someone who is:

• Detail-oriented and careful with numbers.
• Comfortable taking ownership of routine financial work.
• Good at maintaining records and following up on pending payments.
• Proactive rather than waiting for instructions for every small task.
• Comfortable handling both accounts and administrative work.
• Who knows how finance works in a growing D2C company.
• Reliable, organized and comfortable working in a fast-paced startup environment.

Job Type

Full-Time | On-Site

Department

Finance & Administration

Job Title

Accounts & Admin Executive

Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: Hybrid remote in Noida, Uttar Pradesh (Noida)