Accounts and Admin Executive

About the role

This role combines accounting and financial duties with corporate compliance and general office administration responsibilities. You will perform daily accounting operations, manage statutory documentation and certificate renewals, and support day-to-day office functions.

Key responsibilities

• Perform daily accounting data entry, including Accounts Payable (AP) and Accounts Receivable (AR), using the AutoCount system
• Issue invoices, delivery orders, and process payments and collections
• Assist in preparing full sets of accounts, monthly financial reports, and bank reconciliations
• Liaise with external auditors, tax agents, and relevant authorities when required
• Track and manage the renewal timelines for company registrations and professional certifications
• Prepare and process documentation for CIDB (Construction Industry Development Board) registrations and Contractor Cards
• Handle applications, renewals, and correspondence for ST (Suruhanjaya Tenaga / Energy Commission) licenses and permits
• Ensure all statutory documentation is filed correctly and stays compliant with local regulations
• Manage day-to-day office administrative duties including filing, documentation, and answering correspondence
• Coordinate office supplies, manage incoming/outgoing mails, and maintain an organized filing system

About you

• Minimum 1-2 years of working experience in accounting, administration, or a similar capacity
• Proficiency in using AutoCount accounting software and Microsoft Office applications (especially Excel)
• Familiarity with local authority renewals (specifically CIDB, ST, or local municipal licenses) is highly preferred
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment