Accounts & Admin Executive

Work Location: Tampines North Dr
Monthly Salary: S$3,000 to S$3,200
Working Arrangement: 5.5-day work week

Working Hours:
Monday to Friday: 8:00 a.m. to 5:00 p.m.
Alternate Saturday: 8:00 a.m. to 12:00 p.m.

About the role

We are seeking a responsible and detail-oriented Accounts & Admin Executive to manage the company's full set of accounts, payroll, and daily office administration.

This is a hands-on position requiring the successful candidate to take ownership of both accounting functions and routine administrative operations. The candidate will ensure financial records are accurate, payroll and statutory matters are processed on time, and the company's day-to-day administrative activities are managed efficiently.

Key responsibilities

• Handle the company's full set of accounts, including Accounts Payable, Accounts Receivable, general ledger, and bank transactions.
• Prepare and issue invoices, payment vouchers, receipts, debit notes, credit notes, and other accounting documents.
• Process supplier payments and monitor outstanding customer payments.
• Maintain accurate and complete accounting records in the Xero accounting system.
• Perform bank, cash book, Accounts Payable, Accounts Receivable, and intercompany reconciliations.
• Prepare monthly Accounts Payable and Accounts Receivable aging reports.
• Follow up on overdue customer payments and resolve billing discrepancies.
• Prepare and process monthly payroll using InfoTech payroll software.
• Maintain accurate employee payroll, leave, attendance, and personnel records.
• Ensure timely and accurate month-end and year-end closing.

About you

• Diploma or Degree in Accounting, or a related discipline.
• At least 3 years of relevant experience handling a full set of accounts.
• Practical knowledge of Accounts Payable, Accounts Receivable, reconciliations, month-end closing, payroll, and GST reporting.
• Proficiency in Xero accounting software.
• Strong working knowledge of Microsoft Office, particularly Microsoft Excel and Microsoft Word.
• Meticulous, organized, responsible, and attentive to detail.
• Able to prioritize accounting deadlines while handling daily administrative duties.
• Able to work independently with minimal supervision.
• Good communication, teamwork spirit, coordination, and problem-solving skills.
• Possess integrity and maintain strict confidentiality when handling financial and employee information.