Accounts & Admin Executive

We are looking for a meticulous and responsible

Accounts & Admin Executive

to support our accounting, costing, administrative and attendance-related functions. The successful candidate will work closely with management, suppliers, customers, supervisors and the bookkeeper to ensure accurate and timely financial and operational records.

Key Responsibilities

1. Costing & Analysis

Prepare cost estimates and budgets for cleaning services, including labour, equipment and materials.

Monitor and analyse costs, identify inefficiencies and support cost-control measures.

Prepare costing and financial performance reports for management.

Monitor resource utilisation to minimise wastage and improve cost efficiency.

2. Accounts Receivable & Collection

Prepare and issue invoices and supporting documents to customers accurately and on time.

Review sales invoices for accuracy and completeness.

Monitor customer accounts and follow up on outstanding payments according to agreed payment terms.

3. Accounts Payable & Payments

Process supplier invoices, including obtaining approvals, performing 3-way matching and ensuring proper expense coding.

Maintain proper filing and documentation of accounting records.

Process petty cash claims and supporting documents.

4. Accounting Documentation

Prepare and organise sales, purchase and payment documents for the bookkeeper.

Maintain proper records of invoices, credit notes, payment vouchers, POs, PRs, quotations, GIRO payment records, bank statements and other relevant documents.

5. Attendance Verification

Check daily attendance records submitted by supervisors for all jobsites.

Verify that attendance records are accurate and tally with the payroll system.

Follow up with supervisors on missing or inaccurate attendance records.

6. Other Duties

Assist with other ad-hoc accounting, administrative and operational duties as assigned by Management.

Job Requirements

Diploma in Accounting, Finance or a related field.

Minimum 2 years of relevant accounting or administrative experience.

Proficient in Microsoft Excel.

Meticulous and detail-oriented, with a strong focus on accuracy.

Good organisational and time-management skills.

Able to work independently with minimal supervision and as part of a team.

Able to work under pressure and meet deadlines.

Application

Interested candidates are invited to submit their application and resume to

[email protected]

.

We provide a full range of Cleaning Services to Commercial Buildings, Shopping Malls, Manufactoring Facility and Residential.