Accounts & Admin Executive

We were incorporated in 2002, specializing in the provision of engineering solutions and products, with a strong emphasis on reliable and comprehensive service support. Over the years, we have successfully expanded our business operations across Southeast Asia, building strong relationships with customers and partners throughout the region.

Our core products and services can be broadly categorized into the following areas:

• Equipment
• Materials & Chemicals
• Product Services
• Refurbished Parts & Products
• Product Sourcing

Job Summary

We are looking for a reliable and detail-oriented Accounts & Admin Executive to support our finance and administrative operations. You will handle daily bookkeeping, manage accounts payable and receivable, and coordinate general office duties to ensure efficiency.

Key Responsibilities

Accounting & Finance

• Accounts Payable & Receivable (AP/AR): Process vendor invoices, issue customer billing, track payments, and follow up on overdue accounts.
• General Ledger: Record daily business expenses, sales, and purchases accurately using double-entry accounting.
• Reconciliations: Perform monthly bank and credit card reconciliations.
• Payroll & Claims: Assist with basic payroll calculations, verify working hours/overtime, and process staff expense claims.
• Financial Reporting: Assist in preparing month-end closings, profit-and-loss statements, and balance sheets.
• Auditing & Compliance: Maintain proper documentation to support internal/external audits and tax filings.

Administration

• Office Operations: Manage day-to-day general office administration, phone calls, and correspondence.
• Record Keeping: Maintain physical and digital filing systems, databases, and client/vendor logs.
• Procurement Support: Prepare purchase orders, quotations, and assist with inventory or office supplies tracking.
• Coordination: Act as a communication bridge between departments, suppliers, and clients.
• Ad-Hoc Tasks: Support management and other departments with special projects or tasks as needed.

Requirements & Qualifications

• Education: Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.
• Experience: 1 to 3 years of relevant experience in an accounting or administrative role (fresh graduates with strong internship experience may be considered).
• Technical Skill: Proficient in Microsoft Office Suite (especially MS Excel).

Soft Skills:

• Strong attention to detail and high level of numerical accuracy.
• Good organizational and time-management skills to meet tight deadlines.
• Clear communication and interpersonal skills.
• Ability to maintain strict confidentiality regarding financial and employee data.

Pay: RM3,000.00 - RM4,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person