Accounts & Admin Executive

Accounts & Admin Executive

Location: Belapur, Navi Mumbai
Working Days: Monday to Friday
Working Hours: 09:30 AM to 06:30 PM
Experience: 2-5 Years
Employment Type: Full-Time

Job Summary:

Accounts & Admin Executive to manage day-to-day accounting activities along with general office administration. The ideal candidate should have hands-on experience in accounting, Tally/accounting software, MS Excel, bank reconciliation, AP/AR, invoicing, and office coordination.

Key Responsibilities:

Accounts & Finance:

• Handle day-to-day accounting and financial transactions.
• Maintain ledgers, vouchers, invoices, receipts, petty cash and supporting documents.
• Prepare and process invoices, receipts and payment requests.
• Manage Accounts Payable (AP) and Accounts Receivable (AR) activities.
• Perform bank reconciliation and maintain banking records.
• Monitor outstanding receivables and coordinate for payment follow-ups.
• Maintain company expense records and supporting documentation.
• Assist in preparing monthly financial reports and management summaries.
• Coordinate with banks, auditors, accountants and other financial service providers.
• Support audit and compliance-related documentation.
• Ensure proper and timely filing of accounting and financial records.

Administrative Responsibilities:

• Handle day-to-day office administration and coordination.
• Maintain company records, files, correspondence and documentation.
• Coordinate with vendors and service providers.
• Assist with procurement of office supplies and maintain related records.
• Support management and other departments with administrative requirements.
• Maintain proper filing and documentation of administrative records.
• Assist with employee-related administrative documentation when required.

Required Skills:

• Strong knowledge of Accounting & Bookkeeping
• Hands-on experience with Tally / Tally Prime or similar accounting software
• Good working knowledge of MS Excel
• Knowledge of Bank Reconciliation
• Experience in Accounts Payable & Accounts Receivable
• Experience in Invoice, Payment & Expense Processing
• Basic knowledge of GST/TDS and accounting compliance
• Good documentation and record-keeping skills
• Good communication and vendor coordination skills
• Ability to handle both Accounts and Administration responsibilities

Educational Qualification:

• B.Com / BAF Bachelor of Commerce / Accounting & Finance
• M.Com
• MBA – Finance / Accounting & Finance

Preferred Candidate:

• 2–5 years of relevant experience in Accounts & Administration.
• Candidates with experience in shipping, logistics, trading, manufacturing or service companies will be preferred.
• Should be comfortable working independently and managing multiple accounting and administrative activities.
• Strong attention to detail, accuracy and confidentiality is essential.

Keywords:

Accounts Executive | Accounts & Admin Executive | Accountant | Finance Executive | Tally | Tally Prime | MS Excel | Bank Reconciliation | Accounts Payable | Accounts Receivable | GST | TDS | Invoicing | Bookkeeping | Office Administration | Vendor Coordination