Accounts & Admin Executive

Job Summary

We are looking for a responsible, organized and detail-oriented Accounts & Admin Executive to support our daily accounting and administrative operations. You will work closely with our outsourced accounting, payroll and corporate service providers while progressively taking ownership of the Company’s internal finance function.

Roles &Responsibilities

1. Accounting

• Handle daily accounting operations, including AP, AR, invoicing, payments, receipts and expense claims.
• Maintain accurate accounting records using AutoCount, including general ledger entries and bank reconciliations.
• Monitor customer collections, supplier payments and outstanding balances.
• Assist with cash flow monitoring, budgeting, cost control and financial reporting.
• Handle multi-currency transactions and coordinate banking matters.
• Assist with month-end and year-end closing, management reports and financial analysis.
• Liaise with external accountants, auditors and tax agents on GST, taxation, audits and statutory reporting.
• Maintain proper financial records, supporting documents and internal controls.

2. Administration

• Handle daily office administration and general office operations.
• Manage office supplies, purchases and coordinate with vendors.
• Maintain company documents, contracts and filing systems.
• Assist with HR administration, employee records, onboarding and offboarding.
• Coordinate meetings, travel arrangements and other administrative matters.
• Provide general administrative support to management and assist with ad-hoc tasks as required.