Accounts and Admin Officer

We are seeking a proactive and detail-oriented Accounts and Admin Officer to perform accounting and administrative functions. The ideal candidate must be highly organized, able to manage multiple priorities, maintains confidentiality, and contributes to creating an efficient workplace.

Job Description & Requirements

What you'll be doing

1. Accounts Receivable (AR) & Billing

Manage full-cycle

Accounts Receivable (AR)

processes, ensuring timely invoicing, payment posting, and coordinate on shipment / delivery arrangement.

Monitor customer accounts for overdue payments, follow up on outstanding receivables, and resolve billing inquiries.

Prepare AR aging reports and assist with month-end closing and audit preparations.

2. Administrative & Operational Support

Assist Director on general administrative duties, including office facilities maintenance, and manage office supplies.

Assist with training logistics (e.g., public course training enrollment, preparation of training materials, and venue logistics).

3. Human Resources & Compliance Support

Provide HR support to management, including recruitment assistance, onboarding processes, staff attendance including leave record and employee relations.

Ensure compliance with local labour laws, regulations (such as the Singapore Employment Act and CPF, as well as Malaysia employment regulations where applicable), and internal standard operating procedures (SOPs).

Requirements & Qualifications

Education:
Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field.

Experience:
2 to 4 years of relevant experience handling accounts receivable, billing, and general administration/HR functions.

Skills & Competencies:
Strong proficiency in Microsoft Office applications (particularly Excel for financial tracking and reporting) and accounting/payroll software.

Excellent organizational, time-management, and multitasking abilities with high attention to detail.

High level of integrity and discretion when handling confidential financial and employee information.

Strong written and verbal communication skills in English.

Proactive, customer-service-oriented mindset with the ability to work independently and collaboratively within a team.

Please send resume with recent photo to "[email protected]" indicating your last, current and expected salary.

DO NOT SEND to general email as it will be trashed.

VIBTECH is a leading provider and specialist in industrial IoT maintenance solutions. We optimize your plant site’s efficiency, productivity, and profitability through the use of cutting-edge reliability technologies.

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