Accounts & Administration Coordinator

We are looking for an organised and reliable Accounts & Administration Coordinator to join our Melbourne team, providing day-to-day support to our Company Accountant and the wider business.

This is a varied, hands-on role combining accounts support with general business administration. It would suit someone who enjoys working across different areas of a business, takes pride in accuracy and organisation, and is happy to get involved wherever support is needed.

You do not need to be a qualified accountant. However, you should have previous experience in an accounts, bookkeeping or administration environment, be confident working with numbers and have strong attention to detail.

The Role

Working closely with our Company Accountant, your responsibilities will include:

• Processing sales and purchase orders
• Assisting with customer and supplier account queries, including resolving invoice discrepancies and outstanding accounts
• Assisting with accounts payable and accounts receivable reconciliations
• Processing supplier payments and staff reimbursements
• Performing data entry and general accounts administration
• Setting up new employees within company systems
• Monitoring staff timesheets and preparing documentation to support payroll processing
• Maintaining accurate inventory, supplier and customer account records
• Assisting with month-end preparation and reporting
• Supporting the warehouse team with delivery and freight-related paperwork
• Maintaining financial and administrative records and documentation
• Providing general administrative support across the wider business
• Assisting with ad hoc projects and reporting as required

About You

We are looking for someone who is dependable, organised and comfortable working in a busy commercial environment.

Ideally, you will have:

• Previous experience in an accounts, bookkeeping or administration role
• Experience with accounts payable and/or accounts receivable
• Strong numerical accuracy and attention to detail
• Good Microsoft Excel and general computer skills
• Experience using accounting or ERP software
• Strong organisational and time-management skills
• The ability to manage multiple priorities and meet deadlines
• Good written and verbal communication skills
• A practical, hands-on approach and willingness to assist across different areas of the business
• The ability to work both independently and as part of a team

Experience within a wholesale, importing, distribution or consumer products business would be advantageous, but is not essential.

About Us

We are an established and growing Australian business supplying products across Australia, New Zealand and international markets.

Our products are sold through some of Australia’s largest retail and trade networks, and we work with a broad range of suppliers, customers and business partners.

With our Melbourne operations continuing to grow, this is an opportunity to join a practical, fast-moving business where you will have exposure to a wide range of accounting and administrative functions.

What We Offer

• Full-time, permanent position
• Based at our Dandenong South office
• Varied role with exposure to multiple areas of the business
• Supportive team environment
• Opportunity to develop your accounts and administration experience
• Stable and growing Australian business

If you are organised, accurate and enjoy a role that combines accounts with general business administration, we would like to hear from you.

Please submit your resume and cover letter addressing your experience with relevant retailer accounts.

Applicants must have unrestricted working rights in Australia.

Stefani Australasia is an equal opportunity employer; we welcome applicants from all backgrounds.