Accounts & Administration Executive

The Accounts & Administration Executive is responsible for managing the company’s accounting, taxation, financial record-keeping, and administrative operations. The role ensures full compliance with UAE VAT regulations, UAE Corporate Tax requirements, financial reporting standards, and internal controls while providing administrative and executive support to management. The position requires a highly organized, detail-oriented, and trustworthy individual capable of handling confidential financial and administrative matters, maintaining accurate records, coordinating with suppliers and customers, supporting project documentation, and ensuring the smooth day-to-day functioning of the office.

Financial Accounting Maintain complete and accurate books of accounts in accordance with company policies and UAE regulations. Record and reconcile all financial transactions including sales, purchases, receipts, payments, journals, accruals, and adjustments. Prepare monthly management accounts and financial reports. Monitor accounts payable and accounts receivable. Follow up on customer payments and supplier settlements. Perform bank reconciliations and maintain cash flow records. Verify supplier invoices, customer invoices, credit notes, debit notes, and payment vouchers. Ensure proper filing and documentation of all financial transactions. UAE VAT Compliance Prepare and maintain VAT records in compliance with UAE Federal Tax Authority (FTA) requirements. Prepare weekly VAT reconciliation sheets for all sales, purchases, debit notes, credit notes, and payments. Verify VAT treatment on all invoices and transactions. Ensure TRN details and invoice compliance requirements are correctly maintained. Prepare and support VAT return submissions. Coordinate with auditors and consultants regarding VAT-related matters. Submit the updated VAT file along with supporting invoices to management every Friday before 5:00 PM.

Office Administration • Manage front office operations and reception activities. • Welcome visitors and ensure a professional office environment. • Screen visitors and prevent unauthorized solicitors from accessing the office. • Coordinate courier services, mail distribution, and package tracking. • Maintain office supplies including: o Stationery o Drinking Water o Coffee Machine Supplies o Pantry Requirements • Coordinate office maintenance and vendor services.

Pay: AED1,900.00 - AED6,300.00 per month

Work Location: In person