Accounts & Administration Officer

About the role

We're looking for an experienced, organised and tech-confident Accounts & Administration Officer to join our team in South Brisbane. We operate a growing Registered Training Organisation (RTO) Group, so this is a varied, hands-on role suited to someone who enjoys taking ownership of day-to-day accounts while working across multiple systems and supporting the broader administration of the business. The role is 4 days per week, initially working 3 days from our South Brisbane office and 1 day from home. Once you are established in the role and comfortable working independently, there is flexibility to move to 2 days in the office and 2 days from home.

Key responsibilities

• Day-to-day bookkeeping using Xero
• Managing accounts payable and accounts receivable
• Processing supplier invoices, payments and statement reconciliations
• Preparing and issuing customer invoices
• Monitoring client invoice and payment statuses through HubSpot
• Recording and maintaining payment information in Airtable
• Proactively following up overdue accounts and outstanding payments
• Bank and credit card reconciliations
• Payroll and superannuation processing
• Preparing BAS, IAS and payroll tax
• Maintaining insurances, Workcover and relevant insurance and financial registers
• Handling general office administration where required.

About you

• Organised, reliable and comfortable taking ownership of your work
• Strong attention to detail and enjoy keeping things on track
• Confident following up with clients and suppliers when required
• Previous experience in a bookkeeping, accounts or finance administration role
• Strong working knowledge of Xero
• Experience with payroll, AP/AR and bank reconciliations
• Experience preparing BAS and IAS
• Confidence following up overdue accounts and managing debtor communications
• Strong technology skills and the ability to quickly learn new software and systems
• Good Excel skills and confidence working with data

Benefits

• 4-day working week
• Hybrid working with increased work-from-home flexibility once you're established
• Birthday leave – take an extra day off to celebrate your birthday
• Friday afternoon socials with the team
• Quarterly team-building activities
• A supportive team and leadership group that genuinely cares about workplace culture

About us

We operate a growing Registered Training Organisation (RTO) Group. We genuinely care about creating a workplace where people enjoy coming to work and feel part of the team. We work hard, but we also make time to connect and have some fun along the way.