Accounts & Billing Assistant

We are a full-service law firm based in Newcastle upon Tyne serving clients throughout the UK and further afield. We have an outstanding reputation for delivering high quality partner-led advice with exceptional personal service.

Our team of over 230 colleagues includes 40 partners, 121 fee-earners and 70 people in business services roles. Our client base includes large companies, owner managed businesses, healthcare professionals, leisure operators and rural businesses.

With a history stretching back over 125 years, we recognise the importance the contribution that businesses like ours should and can have on the local community and we, therefore, encourage our partners and employees to get involved and give back to the local community in which we live and work.

Our vision is to set the standard for legal excellence and in doing so, to become the law firm of choice for businesses, organisations and individuals. To meet our vision and deliver an outstanding service we employ individuals who understand our clients’ needs, take pride in what they do and how they do it. Our values go to the heart of the firm. They define who we are and how we work. It is by remaining true to our values that we will achieve our vision. This is what we value most:

• Teamwork – we trust and respect one another. We see strength in our diversity as individuals and as a practice. We achieve the best outcomes for clients when we work collaboratively, recognizing and respecting the different perspectives that we bring.
• Excellent Client Service – We take the time to truly understand our clients’ needs and aim to provide practical, tailored and commercial solutions – not just options – to help them achieve their goals. Through hard work and commitment, we aim to develop long-term relationships with all our clients, taking pride in the value that we add.
• Professionalism – We work to the highest professional and technical standards, acting with the utmost integrity at all times. We are fiercely proud of our reputation as being a trusted adviser to our clients, often over several generations, and continually strive to ensure that our clients’ interests come first and foremost.
• Our People – We work together to create an open, supportive and friendly working environment where our people feel valued, can develop their careers and achieve their professional ambitions.

If this sounds like a vision you would like to be a part of, our values resonate with your own personal values, and you meet the requirements of the role described, we’d be delighted to hear from you. Please read on!

We are looking to recruit an Accounts & Billing Assistant to join our expanding Finance Team. The role will involve the delivery of high-quality support to the Financial Controller, Management Board and wider finance team and to provide important management information and analysis to a broad range of users throughout the firm including

• Checking all billing instructions received are fully compliant
• Generating client invoices, ensuring prompt delivery and applying payment solutions
• Monitoring receipted invoices and liaising with credit control on outstanding amounts
• Creating reports and billing related data to enable prompt decision making at management level
• Providing fee earners key data to understand and manage their client relationships
• Recording supplier invoices on to the purchase ledger
• Reconciling control accounts
• Production of reports for inclusion in the monthly management accounts
• Ensuring accounting processes are fulfilled to enable prompt decision making at management level
• Support the Credit Controller where necessary.

Key duties will include:

• Transaction processing
• Daily invoice generation and submission to clients
• Regular contact with fee earners and credit control
• Analysis of billing by fee earner and department
• Ad hoc assistance to department supervisors and managers

Requirements

The ideal candidate will be highly organised and motivated with a keenness to learn. They should have experience of working with Excel and have basic accounting knowledge. Applicants should be comfortable dealing with a diverse and busy workload. Excellent computer skills and attention to detail are essential. They will have a methodical and logical approach to work with strong verbal and written communication skills, as the position will involve a high level of teamwork and dealing with intermediaries.

To apply

Please send your CV with a covering letter including your current salary to Helen Kean ([email protected]) Closing date: 25 October 2026.