Accounts & Finance Assistant

We are looking for a proactive and detail-oriented Accounts, Finance & Purchasing Assistant to support our finance and procurement operations. This role is ideal for someone who enjoys working with numbers, coordinating with suppliers, and ensuring smooth day-to-day business operations. You will be responsible for accounting tasks, purchasing activities, inventory coordination, and administrative support.

Key Responsibilities

Accounts & Finance

• Prepare and issue customer invoices, debit notes, and credit notes.
• Record daily financial transactions accurately in the accounting system.
• Process supplier invoices and prepare payment schedules.
• Monitor accounts receivable and follow up on outstanding payments.
• Perform bank, supplier, and petty cash reconciliations.
• Assist in preparing monthly financial reports and management accounts.
• Support month-end and year-end closing activities.
• Maintain accurate accounting records and filing systems.
• Assist with audits, tax submissions, and statutory compliance.
• Monitor company expenses and assist with cash flow planning.

Purchasing & Procurement

• Source materials, packaging, and office supplies from local and overseas suppliers.
• Request and compare quotations to obtain the best price, quality, and delivery terms.
• Prepare Purchase Orders (POs) and monitor delivery schedules.
• Follow up with suppliers to ensure timely delivery of goods.
• Coordinate with warehouse and production teams to maintain sufficient stock levels.
• Monitor inventory levels and reorder materials when necessary.
• Build and maintain strong relationships with suppliers.
• Evaluate supplier performance in terms of pricing, quality, and service.
• Assist in negotiating pricing and payment terms with suppliers.
• Ensure purchasing documents are complete and properly filed.
• Support cost-saving initiatives and continuous improvement in procurement processes.

General Administration

• Maintain accurate documentation and records.
• Liaise with internal departments, suppliers, auditors, and external service providers.
• Perform other administrative and operational duties assigned by management.

Requirements

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, Supply Chain, or a related field.
• 1–3 years of experience in accounting, finance, purchasing, or procurement (fresh graduates are encouraged to apply for junior roles).
• Proficient in Microsoft Excel and accounting/ERP software (e.g., AutoCount, SQL Accounting).
• Strong numerical, analytical, and organisational skills.
• Excellent attention to detail and accuracy.
• Good negotiation and communication skills.
• Able to multitask and work independently in a fast-paced environment.
• Experience in a manufacturing or FMCG environment is an advantage.