Accounts & Office Administrator

About Us
Inductive Automation Australia is the fast-growing Brisbane branch of a leading global enterprise software provider. We are the creators of Ignition, a powerful industrial automation platform utilised globally across sectors like manufacturing, energy, and utilities.

Operating from a modern, state-of-the-art office in Fortitude Valley, we thrive on collaboration, commitment, and integrity. We are proud to be a multicultural and highly diverse team, bringing together different perspectives to deliver exceptional customer experiences. Because we are rapidly growing, there are endless opportunities for career growth as well as professional and personal skill development. We are currently seeking an organized, proactive Accounts & Office Administrator to keep our day-to-day operations running seamlessly.

What We Offer & Our Culture

• Premium Workplace: A collaborative and high-energy environment within a premium, modern office space.
• Quarterly Team Building Days: We regularly step away from our desks to connect, unwind, and take on new challenges together.
• Regular Team Lunches: Good food and great conversation are a staple around here—lunch is on us!
• Work-Life Balance: A strict Monday to Friday schedule with no weekend or late-night requirements.

Position Summary
The Accounts & Office Administrator plays a pivotal role in ensuring the smooth day-to-day financial, administrative, and operational running of our Brisbane office. This role serves as the central point of contact for office coordination, accounts processing, facilities support, and customer and vendor interactions. By balancing financial tasks with general office management, you ensure our team has a flawlessly functioning environment.

Core Duties and Responsibilities

Financial & Accounting Administration

• Xero Management: Perform bank and expense reconciliations, assigning the correct tracking categories.
• Accounts Processing: Generate supplier bills, verify and onboard new vendors, and resolve payment discrepancies.
• Debtor Control: Manage invoicing, client statements, conduct debtor follow-ups, and process customer credit applications.
• Order Fulfillment: Process customer orders efficiently and accurately.
• Reporting: Prepare End of Month (EOM) reconciliations and accurately maintain financial records and databases.

General Office Administration

• Reception & Communication: Answer incoming phones, direct calls appropriately, and monitor the central info inbox.
• Event & Travel Logistics: Arrange travel bookings (flights, accommodation, transport) for team members and provide operations support.
• Facilities Coordination: Coordinate office housekeeping, commercial cleaning, upkeep, and manage building management tenancy matters.
• Maintenance & Supplies: Arrange facilities maintenance (e.g., air conditioning servicing, test-and-tagging) and ensure staff amenities, stationery, and office supplies remain stocked.

Position Requirements

• Experience: 2+ years of experience in an office administration, accounts assistant, or dual admin/finance role. Experience in a software or tech company is a big plus!
• Software Skills: Hands-on experience with Xero (or similar cloud accounting software) and strong proficiency with Microsoft Excel / Google Sheets.
• Communication: Strong verbal and written communication skills for dealing with customers, suppliers, and internal team members.
• Attributes: Exceptional organizational and multitasking abilities with high attention to detail and accuracy.
• Compliance: Full, unrestricted working rights within Australia and availability to work full-time from our Brisbane office.