Accounts And Operation Executive

Job Summary

The Accounts & Operations Executive will be responsible for managing transport payments, driver salaries, vendor payments, RTO-related activities, diesel and advance settlements, and vehicle maintenance payments. The role requires accurate financial record-keeping, timely payments, proper documentation, and coordination with drivers, vendors, transporters, and internal departments.

Roles & Responsibilities
1. Transport Payments

• Verify transport bills, invoices, and supporting documents.
• Process transporter payments as per agreed rates and payment terms.
• Maintain transport payment records and outstanding statements.
• Reconcile transporter accounts and resolve payment discrepancies.
• Ensure timely processing of transport bills after necessary approvals.

2. Driver Salary

• Prepare and process monthly driver salary statements.
• Maintain records of driver attendance, duty, overtime, and other applicable allowances.
• Calculate salary deductions, advances, and reimbursements as per company policy.
• Maintain driver salary records and payment acknowledgements.
• Coordinate with the HR and Operations teams for salary-related queries.

3. Vendor Payments

• Verify vendor invoices, bills, and supporting documents.
• Process vendor payments according to approved payment terms.
• Maintain vendor ledgers and outstanding payment reports.
• Reconcile vendor statements and resolve billing discrepancies.
• Follow up with vendors regarding pending bills and payments.

4. RTO-Related Work

• Coordinate all vehicle-related RTO activities and documentation.
• Track vehicle registration, permit renewals, fitness certificates, road tax, and other applicable statutory requirements.
• Coordinate insurance and pollution certificate (PUC) renewals wherever applicable.
• Liaise with RTO agents, transport authorities, and relevant departments.
• Maintain vehicle-wise records of documents, expiry dates, fees, and renewals.
• Ensure timely follow-up on pending RTO work and compliance requirements.

5. Advance & Diesel Management

• Maintain records of driver advances, trip advances, and diesel advances.
• Verify diesel bills, fuel slips, and supporting documents.
• Track diesel expenses against vehicle and trip records.
• Reconcile advances with trip settlements and adjust outstanding balances.
• Monitor pending advance settlements and follow up with drivers.
• Prepare regular diesel consumption and advance outstanding reports.

6. Vehicle Maintenance Payments

• Verify vehicle repair, servicing, spare parts, and maintenance bills.
• Obtain necessary approvals before processing payments.
• Maintain vehicle-wise maintenance expense records.
• Coordinate with garages, workshops, and service providers.
• Track pending maintenance bills and vendor outstanding balances.
• Prepare monthly vehicle maintenance expense reports.

Key Performance Indicators (KPIs)

• Timely processing of transporter, driver, and vendor payments.
• Accuracy of salary calculations and payment records.
• Timely settlement of driver advances and diesel expenses.
• Timely renewal and tracking of vehicle-related RTO documents.
• Accuracy of vehicle maintenance expense records.
• Reduction in pending bills, unreconciled balances, and documentation errors.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person