Accounts & Payroll Officer

About the Company:

Essential Nursing and Disability Services is a diversity-led NDIS care and community services provider committed to excellence in everything we do. Our unique team partners with stakeholders to deliver person-focused caring services across the disability sector, ensuring each participant receives the support they need to thrive. We recognise that every participant has individual needs, aspirations, and preferences. That’s why we take the time to listen, understand, and tailor our services to ensure each person can achieve their full potential and enjoy a fulfilled life at home and within their community.

About the role:

We are seeking an experienced and detail-oriented Accounts & Payroll Officer to join our Finance team in Mirrabooka.

Reporting to the Senior Finance Officer, this hands-on role will have a strong focus on NDIS claims and invoicing, accounts payable, Budgetly administration and payroll, along with general finance and reconciliation duties.

You will work across systems including Xero, ShiftCare, PayCat and Budgetly to ensure financial and payroll transactions are accurate, timely and compliant.

Key Responsibilities:

• Process NDIS claims, participant invoicing and follow up billing discrepancies
• Manage accounts payable, supplier invoices and payments
• Monitor and reconcile transactions through Budgetly, including participant expenditure
• Support accurate and timely fortnightly payroll processing
• Review timesheets, leave, allowances, overtime, reimbursements and payroll adjustments
• Complete bank, payroll, petty cash and participant account reconciliations
• Assist with budgeting, expenditure monitoring and variance analysis
• Maintain accurate and audit-ready financial records
• Respond to payroll and finance enquiries from employees, managers and stakeholders
• Support general finance administration and continuous improvement initiatives

About You

You are organised, numerically strong and highly attentive to detail. You are confident managing payroll deadlines, financial transactions and confidential information while balancing competing priorities.

Essential Requirements

• Experience using Xero, PayCat, ShiftCare and or Budgetly
• Relevant qualification in Accounting, Bookkeeping, Finance or a related discipline
• Minimum 2 years' experience in payroll, accounts or a similar finance role
• Demonstrated experience processing end-to-end payroll
• Experience with accounts payable, invoicing and reconciliations
• Sound understanding of payroll, superannuation, leave and modern award requirements
• Strong Microsoft Excel skills
• Excellent attention to detail, communication and organisational skills
• Current First Aid & CPR
• NDIS Worker Screening (or ability to obtain)
• NDIS Worker's Orientation Module Certificate
• Valid WA Driver’s Licence
• Evidence of required vaccinations including flu vaccine 2026
• Ability to provide two professional references

Highly Regarded

• Experience with NDIS claims and participant invoicing
• Experience within NDIS, disability, aged care, health or community services
• Knowledge of SCHADS and Nurses Award
• Experience with budgeting and financial reporting

What's on offer?

• Attractive salary package commensurate with experience
• Full time/Part Time role based in Mirrabooka with free onsite parking
• Novated lease - saving on tax
• Learning & development opportunities
• Positive and Inclusive work culture