Accounts and Payroll Specialist

Job Title: Accounts & Payroll Specialist (QuickBooks Online)

Company: American Union Ventures d/b/a American Recycling
Location: On-site at our facility
Salary: $66,000 - $7,0,000 per year
Job Type: Full-time

About American Recycling
American Recycling leads in sustainable materials management. We provide environmental solutions that help our communities reduce waste and build a greener future. We are seeking an experienced, detail-oriented Accounts & Payroll Specialist to join our on-site finance team. If you thrive in a fast-paced environment and have mastery over QuickBooks Online, we want to hear from you!

Position Overview
The Accounts & Payroll Specialist will manage daily full-cycle accounting activities and process regular payroll functions directly from our corporate facility. You will ensure precise transaction tracking, maintain accurate vendor and customer ledgers, and manage employee compensation in QuickBooks Online. This is an entirely on-site position requiring collaboration with our local operational teams.

Key Responsibilities
Full-Cycle Accounting: Process accounts payable (AP) and accounts receivable (AR), manage billing, invoices, collections, and complete monthly bank and credit card reconciliations.
Payroll Administration: Execute accurate, timely, and compliant end-to-end payroll processing utilizing QuickBooks Online Payroll systems.
Ledger Maintenance: Audit, adjust, and reconcile general ledger accounts to guarantee real-time financial reporting accuracy.
Compliance & Filing: Assist in preparing tax documentation, managing quarterly payroll tax filings, and ensuring strict compliance with local, state, and federal labor regulations.
Data Validation: Verify operational data from our facility scales and tracking systems matches financial documentation.

Required Qualifications
Software Mastery: Minimum of 3+ years of intensive, daily operational experience with QuickBooks Online (QBO).**
Payroll Expertise: At least 2+ years of full-cycle payroll administration processing.
Work Environment: Comfortable working 100% on-site at our facility and collaborating in a dynamic industrial/office ecosystem.
Skills: Exceptional mathematical accuracy, high proficiency in Microsoft Excel, and a sharp attention to administrative compliance.

Preferred Qualifications
Active QuickBooks Online Certified ProAdvisor status.
Prior experience managing accounts or payroll in the recycling, waste management, logistics, or industrial sectors.

Benefits & Perks
* Competitive salary ($66,000 - $72,000 baseline based on experience)
* Comprehensive health, dental, and vision insurance packages
* Retirement program
* Generous Paid Time Off (PTO) and paid holidays
* Stable, long-term career growth inside an essential green industry

Pay: $66,000.00 - $72,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Flexible schedule
• Paid time off
• Vision insurance

Work Location: In person