Accounts and Purchasing Coordinator

Company Overview

Children’s Advocacy Center of the Bluegrass works to reduce trauma for children affected by sexual abuse and support their healing in a safe, nurturing environment. The Center coordinates agencies involved in investigations and provides education to professionals and the public.

Job Duties:

Administrative Support

• Provide general administrative and clerical support to the Operations Director and Executive Director including filing, copying, etc. as needed.
• Assist with management of employee files (e.g. keep track of employee hours, monitor employee PTO accruals and leave requests).

Financial Responsibilities

• Prepare all invoices for payment via bill.com.
• Monitor outstanding invoices and follow up on any account issues.
• Reconcile and code all credit card transactions along with receipts.
• Make bank deposits.
• Reconcile Medicaid payments.
• Maintain accurate financial records and filing systems.
• Generate financial reports as requested.

Purchasing

• Monitor inventory levels and reorder cleaning supplies, office supplies, snacks, and drinks.
• Coordinate with internal departments regarding purchasing needs.
• Answer vendor and employee inquiries regarding payments and orders.Resolve discrepancies involving orders, invoices, or deliveries.
• Assist with expense tracking.
• Assist with delivery of product (i.e. putting away supplies, breaking down boxes, etc.)

Education and Experience

• Associates Degree or equivalent experience required, Bachelor’s degree preferred.
• Knowledge of administrative and clerical procedures.
• Competency in work with computers, relevant software applications, standard office machines, and equipment. Ability to train others when needed.
• Experience in accounting, bookkeeping, purchasing, or similar administrative role.
• Knowledge of client/stakeholder service principles and practices.
• Proficiency in Excel.

Key Competencies

• Outstanding attention to detail and strong organizational/problem solving capabilities.
• Ability to manage multiple projects and produce visible results.
• High level of accuracy and attention to detail.
• Written, verbal and interpersonal communication skills requiring tact and diplomacy; emotional resilience coupled with compassion for the children and families the Children’s Advocacy Center of the Bluegrass serve.
• Capable of committing to the mission of the Children’s Advocacy Center of the Bluegrass and the complexities of the child advocacy arena.
• Confident self-starter, ability to work independently and collaboratively as part of a small team.
• Unimpeachable ethics and professional presentation.
• Customer service orientation, initiative, reliability, and stress tolerance.

Pay: $24.00 per hour

Expected hours: 15.0 – 20.0 per week

Benefits:

• 401(k)

Work Location: In person