Accounts Assistant (AP or AR)

ABOUT GAIN CITY

At Gain City, we’ve been delivering trusted expertise and quality solutions in consumer electronics, air-conditioning, and home appliances since 1981. As a household name in Singapore, we take pride in our strong customer focus, innovative spirit, and commitment to service excellence. With a dynamic workforce and a network of stores and service centres island wide, we offer a vibrant and growth-oriented environment where employees are empowered to thrive, take ownership, and make a real impact.

ABOUT THE ROLE:

We are seeking a detail-oriented and motivated individual to join our Finance Department as an Accounts Executive. Depending on your strengths and experience, you may be assigned to different function across the department, Accounts Receivable/ Payable. Candidates who possess experience in both areas will be highly preferred.

In this role, you will support key financial operations such as processing invoices and payments, maintaining accurate records, and assisting in audit and month-end closing activities. You will work closely with internal departments and external partners to ensure the accuracy, timeliness, and compliance of financial data.

This position is ideal for individuals with a Diploma in Accountancy or a related field who are detail-oriented, organized, and eager to build a solid foundation in accounting. You should be able to manage multiple priorities effectively, work both independently and in a team, and demonstrate strong proficiency in Microsoft Excel and accounting systems.

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ACCOUNTS ASSISTANT (ACCOUNTS PAYABLE TEAM)

Key Responsibilities:

• Perform 3-way matching of supplier invoices against Purchase Orders (POs) and Goods Receipt Notes (GRNs) to ensure accuracy and compliance before payment processing.
• Process supplier invoices and payments promptly according to the credit terms, ensuring that all supporting documents are complete and in accordance with company policies.
• Communicate with suppliers and internal stakeholders to resolve discrepancies or queries related to invoices or payments.
• Manage filing and documentation of AP records to support audit and compliance requirements.
• Assist in the preparation of accounts payable schedules and month-end closing activities with GL accountant.
• Support annual external audit and periodic internal reviews by providing relevant AP documentation and reconciliations.
• Perform other ad-hoc duties as assigned by the AP Team Lead

OR

Key Responsibilities:

ACCOUNTS ASSISTANT (ACCOUNTS RECEIVABLE TEAM)

• Oversee the end-to-end accounts receivable (AR) process, including timely generation of invoices, credit/debit notes, and receipts.
• Process and reconcile high volumes of daily retail transactions, ensuring accurate allocations in the ERP system.
• Prepare detailed audit schedules, AR aging reports, and debtor confirmations in preparation for statutory financial audits.
• Maintain accurate, well-documented audit trails for all receipts, write-offs, and adjustments.
• Ensure financial processes strictly adhere to internal control policies and statutory accounting standards.
• Collaborate with the Retail Operations, Sales, and Customer Service teams to resolve billing discrepancies and investigate disputed charges promptly.
• Monitor AR aging reports, identify overdue accounts.
• Assist the finance team with month-end and year-end closing activities.
• Ad-hoc duties when assigned.

Key Traits and Skills:

• Attention to detail and accuracy in data processing and document review.
• Familiarity with 3-way matching concepts (PO, GRN, and Invoice) in a high-volume environment.
• Strong Microsoft Excel and accounting software proficiency.
• Working knowledge of Microsoft Business Central 365 is highly preferred.
• Ability to work independently and as part of a team in a fast-paced environment.

Note:

• RELOCATION TO TAMPINES IN JULY 2026 / AUGUST 2026
• This position will be permanently based in Tampines from July/August 2026 onwards
• Able to career progress in this role

General Requirements:

• Diploma in Accountancy or a related field
• Good written and verbal communication skills
• Strong time management and ability to work both independently and collaboratively

Only shortlisted candidates will be notified.