Accounts Assistant

Key Responsibilities

• Process and verify vendor invoices, credit notes and payment requests
• Match invoices against quotations, shipment files and supporting documents
• Ensure costs are correctly allocated to the relevant shipment, job number and general ledger account
• Follow up with vendors and internal departments on missing documents or invoice discrepancies
• Prepare payment schedules and supporting documents for approval
• Process local and overseas supplier payments
• Reconcile supplier statements and resolve outstanding items
• Monitor accounts payable ageing and ensure payments are made on time
• Assist with monthly accruals and month-end closing
• Maintain accurate and properly organised accounting records
• Respond to vendors’ enquiries regarding invoices and payment status
• Assist with audit requests and provide the required supporting documents
• Support other accounting and administrative duties when required
• Any other adhoc duties assigned

Requirements

• Diploma, LCCI or equivalent qualification in Accounting, Finance or a related discipline
• At least one year of accounts payable or accounting experience is preferred
• Experience in freight forwarding or logistics will be an advantage
• Basic understanding of accounting principles and GST
• Proficient in Microsoft Excel and other Microsoft Office applications
• Experience using accounting or SAP systems will be an advantage
• Accurate, organised and able to meet deadlines
• Good communication and interpersonal skills
• Able to work independently and as part of a team
• Willing to learn and take responsibility for assigned tasks