Accounts Assistant

About the role

To oversee the full spectrum of Accounts Payable functions, including vendor payments, staff reimbursement claims, and intercompany transactions. Handle audit support, documentation, and ad-hoc assignments as required.

Key responsibilities

• Ensure matching procedure is in place for payment processing purposes.
• Resolve invoice discrepancies and respond to payment status enquiries.
• Monitor and prioritize invoices for urgent payments.
• Settle vendor invoices accurately and on time.
• Mark fully paid invoices/documents clearly and file them systematically in the accounting system.
• Handle month-end posting for all payment entries.
• Perform bank reconciliation after passing adjustment journal entries in the system cash book.
• Prepare audit schedules as required.
• Compile import clearance permits for GST filing purposes.
• Maintain proper records and filing of payment documents.
• Process staff claims accurately and in a timely manner.
• Confirm and record intercompany transactions and balances with group subsidiaries.
• Train new staff on AP processes and operational workflows.
• Support the Finance Manager/Accountant and team with ad hoc requirements or projects.
• Assist in annual stock take.
• Intercompany billing.
• Undertake any other reasonable duties / projects which may be required from time to time.

About you

• GCE O / Diploma in Finance and Accounting
• Minimum 0-2 years (3-5 years for senior role) of experience in accounts payable or related finance functions
• For senior role, knowledge of developing and maintaining finance automation solutions using Power Automate, Excel VBA, RPA scripts, and other Microsoft automation tools is preferred.
• Good in Microsoft Office.
• Able to read, write and communicate in English.
• Willing to put in extra hours to ensure completion of task assigned on a timely basis.
• Willing to take on new task assigned.
• Team-player who is hands-on, committed, possess positive learning attitude and must have a desire to work with people collaboratively.