Accounts Assistant

About us

BioScout is an agricultural technology business combining field-based disease monitoring with data and software to help growers make more informed crop-protection decisions. Our business brings together hardware, recurring subscriptions and customer support, creating a varied environment for someone who enjoys practical, hands-on finance work.

About the role

Working with the CFO / finance lead, and colleagues across the business, you will support accounts payable, customer billing, collections and reconciliations, together with payroll and month-end administration. You will take ownership of routine tasks, keep records up to date and follow through on outstanding items, with senior finance support for reviews, approvals and more complex matters.

This is a permanent part-time position of approximately 20-25 hours per week, with the final hours and days to be agreed with the successful applicant. We offer flexibility around working days and start and finish times, while ensuring coverage of key finance deadlines.

Regular office attendance is an essential part of the role. A minimum number of office-based days will be required each week, with the attendance pattern discussed during recruitment and confirmed with the successful applicant. This is not a fully remote position as it is envisaged that this role will be an integral part of the broader team and culture.

What you will be doing

• Accounts payable and expenses: Process supplier invoices and staff expenses, reconcile supplier statements, follow up missing information and prepare payment schedules for approval.
• Customer billing and collections: Prepare invoices for hardware, subscriptions and services; maintain billing and renewal records; allocate receipts and follow up overdue accounts.
• Banking and reconciliations: Reconcile bank and credit card accounts, investigate discrepancies and provide up-to-date information on expected receipts and payments.
• Payroll and month-end support: Collect approved payroll information, assist with routine processing where assigned, and prepare reconciliations, schedules and supporting documents for review.
• Inventory and equipment records: Assist with purchase, stock and deployed-unit records, working with operations to keep finance information accurate and complete.
• Finance administration and improvements: Manage the accounts inbox, maintain organised records, respond to queries and help improve recurring processes and checklists.

What we're looking for

You enjoy getting the detail right, working through queries and keeping things moving. You are comfortable working independently on agreed priorities while staying connected with the wider team. You will also have strong communication and relationship building skills.

• Previous experience in an accounts assistant, bookkeeping or similar role, ideally 2-3 years or equivalent practical capability.
• Confident use of Xero and Excel, with hands-on experience in supplier invoicing, customer billing, collections and bank reconciliations.
• Strong attention to detail, good organisation and the ability to meet deadlines and follow through on outstanding items.
• Clear, professional communication and confidence dealing with suppliers, customers and colleagues
• A practical, proactive approach, sound judgement and discretion when handling financial and employee information

Experience with payroll, subscription billing, foreign-currency transactions, overseas jurisdictions or inventory would be an advantage but is not essential. A bookkeeping or accounting qualification, or current study in a related field, is also welcome; relevant practical experience is equally valued.

What we offer

A permanent part-time opportunity with flexibility around agreed hours and days, a varied mix of accounts responsibilities, future growth opportunities in your career and the chance to contribute to an amazing business. You will work with senior finance support and collaborate with colleagues across sales, customer support and operations.

Apply now

Please apply through SEEK with your resume and a brief cover letter outlining your relevant experience, your experience with Xero, and your preferred weekly hours and working days.

Please also include your availability to attend the office and your potential commencement date.