Accounts Assistant

About Us

Ardmel is a proud Glenrothes-based engineering and manufacturing company with more than 50 years of experience. We create specialist machinery, seam-sealing tapes and adhesive solutions for customers around the world. Our success is built on quality, practical innovation and great service, but most importantly, on the people behind our products. We offer a friendly, supportive workplace where everyone can contribute, develop their skills and be part of the continued success of an established Scottish business.

Role Overview

To provide essential support to the Finance Director in managing the company’s purchase ledger and supplier accounts. This includes processing invoices, reconciling statements, maintaining accurate records, and ensuring timely payments to suppliers. The role plays a key part in maintaining financial accuracy and supporting the smooth operation of the company’s procurement and accounting functions.

Key Responsibilities

• Process purchase invoices accurately, matching them against goods received notes using Sage and OrderWise.
• Maintain accurate purchase ledger records, including setting up and managing supplier accounts.
• Respond promptly to supplier queries and maintain accurate correspondence records.
• Prepare and process supplier payments, including BACS runs, urgent payments, freight charges and international transactions.
• Reconcile supplier statements, Mastercard and virtual card accounts, resolving discrepancies promptly.
• Monitor outstanding goods received notes and liaise with suppliers to obtain missing invoices.
• Process freight invoices and support monthly journal reallocations.
• Maintain accurate Goods in Transit records across group companies.
• Retrieve and process recurring monthly invoices from key service providers.
• Review, process and reimburse employee travel expenses in line with company policy.
• Manage petty cash and complete monthly finance housekeeping activities.
• Provide day-to-day support to the Financial Controller and wider accounts team.
• Act as a designated Fire Warden and support the company’s workplace safety procedures.

Skills, Experience and Qualifications

Essential

• Previous experience in a purchase ledger, accounts payable, finance administration or similar role.
• Good understanding of purchase invoice processing, supplier accounts and statement reconciliations.
• Ability to match purchase invoices to purchase orders and Goods Received Notes.
• Experience of investigating and resolving invoice, GRN and supplier account queries.
• High level of accuracy and attention to detail when processing financial transactions.
• Confident using accounting software or ERP systems.
• Good working knowledge of Microsoft Excel and other Microsoft Office applications.
• Ability to prioritise a varied workload and meet daily, weekly and monthly deadlines.
• Clear written and verbal communication skills, with the confidence to work professionally with suppliers and colleagues.
• Understanding of the need for confidentiality when handling company, supplier and employee financial information.
• Ability to work independently while contributing effectively as part of the wider accounts team.

Desirable

• Previous experience using Sage and OrderWise.
• Experience preparing BACS, urgent, freight or international supplier payments.
• Experience processing freight invoices, overseas supplier payments or international transactions.
• Experience reconciling company credit card, Mastercard or Virtual Card Number accounts.
• Experience of intercompany transactions or maintaining goods-in-transit records.
• Experience processing employee travel expenses and petty cash.
• Experience completing supplier credit application forms and setting up new supplier accounts.
• Basic understanding of VAT treatment on purchase invoices.
• Previous experience within a manufacturing, engineering, distribution, import or export environment.
• Relevant finance, bookkeeping or accounting qualification, or currently working towards one.

We welcome applications from all backgrounds and are committed to providing a fair and inclusive recruitment process. If you require any reasonable adjustments at any stage, please let us know and we will be happy to support you.

We are proud to be a Bronze Armed Forces Covenant Employer and a Supported Business. We welcome applications from veterans, reservists, service leavers, disabled people and applicants from all backgrounds, and are committed to providing an inclusive and supportive workplace.

Work Location: In person