Accounts Assistant

Accounts Administrator (Time & Attendance / Purchase Orders)
Job Description

Position Summary

The Accounts Administrator is responsible for supporting the Finance and Administration functions through accurate processing of purchase orders, supplier documentation, and employee time and attendance records. The role ensures financial and payroll-related information is maintained accurately while providing general administrative support across the business.

Key Responsibilities

· Process and maintain purchase orders (POs) in accordance with company procedures.

· Raise, track and reconcile purchase orders against invoices and delivery documentation.

· Assist with supplier account queries and liaise with internal departments regarding purchasing requirements.

· Maintain accurate time and attendance records for employees.

· Input, verify and reconcile attendance information including absence, holidays, overtime and shift data.

· Prepare attendance reports for payroll processing and management review.

· Monitor missing clockings and resolve discrepancies with department managers.

· Process invoices and support month-end administration activities.

· Maintain electronic and paper filing systems.

· Produce reports and spreadsheets using Microsoft Excel.

· Provide general administrative support to Finance, Payroll and HR functions.

Knowledge, Skills and Experience

· Previous experience in an accounts, payroll or administrative position.

· Experience using time and attendance systems is desirable.

· Knowledge of purchase order processing and invoice administration.

· Strong numerical accuracy and attention to detail.

· Good Microsoft Office skills, particularly Excel.

· Strong organisational and communication skills.

· Ability to handle confidential information professionally.

Pay: £27,000.00-£28,000.00 per year

Benefits:

• Bereavement leave
• Casual dress
• Company pension
• Employee discount
• Free parking
• Health & wellbeing programme
• Life insurance
• On-site parking
• Sick pay

Work Location: In person