Accounts Assistant

We are seeking a detail-oriented and organized Accounts assistant to manage our procurement operations and supply chain logistics. In this role, you will be responsible for sourcing materials, coordinating vendor relations, overseeing inventory, and ensuring timely delivery of goods. The ideal candidate will have strong data management skills, proficiency in Tally Prime or similar ERP systems, and advanced knowledge of MS Office to streamline tracking and reporting.

Accounts Assistant – Purchase, Procurement & Logistics

Key Responsibilities

1. Purchase & Procurement

• Coordinate with suppliers and internal departments for timely procurement of raw materials, packaging materials, consumables, and other requirements.

• Obtain and compare supplier quotations, prepare purchase orders, and follow up on pending orders.

• Coordinate with vendors regarding rates, availability, delivery schedules, payment terms, and required documentation.

• Maintain proper records of purchase orders, quotations, invoices, delivery challans, and other procurement documents.

• Track purchase orders from order placement to material receipt and invoice processing.

2. Purchase Accounting & Invoice Processing

• Verify supplier invoices against Purchase Orders, Goods Receipt Notes/Material Inward records, and agreed rates.

• Record purchase invoices, expenses, freight, transportation, and other related transactions in accounting software.

• Check GST details, HSN/SAC, GST rates, tax amounts, and other invoice requirements.

• Coordinate with the Accounts team for timely processing of vendor bills and payments.

• Reconcile vendor ledgers and resolve discrepancies related to invoices, debit/credit notes, and outstanding balances.

3. Logistics & Material Coordination

• Coordinate with suppliers, transporters, CHA/logistics partners, and internal teams for timely movement and delivery of materials.

• Track incoming and outgoing shipments and maintain proper logistics records.

• Verify transport documents such as invoices, delivery challans, LR/GR, e-way bills, and other shipment documents.

• Follow up on delayed, short, damaged, or incorrect deliveries and coordinate with the concerned parties for resolution.

• Maintain records of freight and transportation expenses and coordinate with Accounts for booking and reconciliation.

4. Inventory & Material Records

• Coordinate with the Stores and Production teams regarding material requirements, inward quantities, consumption, and stock availability.

• Monitor purchase requirements based on stock levels and production requirements.

• Verify material receipts against purchase orders and supplier invoices.

• Assist in stock reconciliation and investigate discrepancies between physical stock and system records.

• Maintain accurate records of raw materials, packaging materials, consumables, and finished goods movements.

5. GST & Purchase Reconciliation

• Assist in reconciliation of purchase invoices with **GSTR-2B** and books of accounts.

• Identify missing invoices, incorrect GSTINs, tax differences, duplicate invoices, and other purchase-related discrepancies.

• Coordinate with suppliers for correction of GST invoices and timely filing/reporting.

• Assist the Accounts team in maintaining proper documentation for GST, audit, and statutory requirements.

Requirements

1. Bachelor's degree in Commerce, Accounting, Finance, Supply Chain, Logistics, or a related field.

2. 1–3 years of relevant experience in Purchase, Procurement, Accounts, Logistics, or Manufacturing/FMCG environment.

3. Working knowledge of TallyPrime or other accounting/ERP software.

4. Good knowledge of MS Excel, including basic formulas, data reconciliation, and MIS preparation.

5. Basic understanding of GST, purchase invoices, e-way bills, HSN/SAC, and GSTR-2B reconciliation.

6. Good understanding of purchase and vendor accounting processes.

7. Strong follow-up, coordination, documentation, and problem-solving skills.

8. Good communication and interpersonal skills.

9. Ability to coordinate with multiple departments and manage multiple tasks within timelines.

Job Type: Full-time

Pay: ₹18,000.00 - ₹20,000.00 per month

Benefits:

• Cell phone reimbursement

Experience:

• total work: 1 year (Required)

Work Location: In person