Accounts Assistant

Who you are

• Previous experience in a purchase ledger, accounts payable or similar Finance role
• Strong numerical and organisational skills with excellent attention to detail
• Comfortable working in a varied Finance role and moving between different activities
• Able to manage competing priorities and meet deadlines
• Able to investigate discrepancies and follow issues through to resolution
• Able to work accurately on routine transactional activities while also dealing with queries and reconciliations
• Clear and professional written and verbal communication skills
• Confident using Microsoft Office, particularly Excel
• At least five GCSEs at grade 4/C or above, including Maths and English, or equivalent qualifications
• Studying towards an AAT qualification or, if already qualified, holding current AAT professional membership
• Previous experience with supplier statement reconciliations
• Experience processing employee expenses and company credit cards
• Experience supporting payment runs and period-end activities
• Experience using Microsoft Dynamics 365 Finance would be beneficial

What the job involves

• We are looking for an organised and detail-focused Accounts Assistant to join the Finance team at CDL Software. The role is primarily responsible for purchase ledger activities, including supplier invoices, employee expenses, company credit cards, supplier reconciliations and payment runs
• This is a varied Finance role rather than a purely transactional invoice-processing position. Alongside purchase ledger responsibilities, the successful candidate will provide support across cashbook, sales ledger, reconciliations and month-end and year-end activities. The role therefore suits someone who is comfortable managing different tasks, changing priorities and investigating discrepancies
• You will help ensure that purchase ledger transactions are processed accurately and on time, supplier accounts are maintained correctly, and key Finance controls are completed
• Purchase ledger will be your principal area of responsibility, but you will also support other Finance activities when required. You will need to take ownership of your workload, follow up outstanding items and work to deadlines, particularly around payment runs and month-end
• The Finance team is currently transitioning to Microsoft Dynamics 365 Finance, so the role will involve learning new systems and adapting to evolving Finance processes
• Reporting to the Financial Controller, you will work closely with colleagues across the business and communicate professionally with suppliers and internal stakeholders, including senior managers and directors
• Register supplier invoices promptly and accurately in the Purchase Invoice Register (PIR)
• Monitor the invoice approval process and follow up outstanding authorisations
• Transfer authorised invoices from the PIR to the purchase ledger
• Process employee expense claims, ensuring they are authorised, correctly coded and supported by appropriate receipts
• Process and reconcile company credit card transactions, following up missing receipts or coding information
• Reconcile supplier statements and investigate and resolve differences
• Respond to supplier queries and follow outstanding issues through to resolution
• Maintain accurate supplier master data, ledger entries and invoice records
• Work with Purchasing to ensure the new-supplier set-up policy is followed
• Prepare and support scheduled supplier and employee expense payment runs
• Download daily bank statements and review transactions
• Record payments and receipts accurately in the cashbooks
• Set up and maintain direct debit payments
• Process nominal payments and receipts, ensuring appropriate coding and supporting records are maintained
• Prepare bank reconciliations and investigate differences
• Post customer receipts accurately to the sales ledger
• Arrange customer refunds in line with agreed controls
• Support the timely completion of month-end and year-end ledger routines
• Prepare and retain assigned month-end reports for review
• Prepare assigned ledger control account reconciliations and investigate differences
• Support year-end Finance activities and audit requirements
• Prepare assigned year-end schedules and supporting audit analysis
• Assist with ad hoc financial analysis and reporting
• Support Finance control activities and reviews as required
• Support colleagues and share knowledge to help the team meet its objectives
• Take ownership of assigned activities and communicate promptly where issues or delays arise
• Maintain the security and control of the office safe
• Keep task-specific procedures accurate and up to date

The application process

• This role's hiring manager: Jed Shaw

Benefits

• Hybrid working – occasional requirements to attend the office
• Flexible hours
• 25 days holiday to start, increasing by 1 day per 1 year of service up to 30 days
• Excellent training and development platform
• Opportunities for career progression
• Health and Wellbeing programme
• Virtual activities, lunch and learns, coffee mornings and meetups
• Life and health assurance
• Established Recognition Award System
• Great Parental Benefits
• Diversity and Inclusion network
• Pension scheme
• Community projects and volunteer days
• Refer a friend bonus