Accounts Assistant

Overview
We are seeking a detail-oriented and organized Accounts Assistant to join our team. This role is essential in supporting our financial and administrative operations, ensuring accuracy and efficiency in daily tasks. The ideal candidate will have experience with office management, bookkeeping, and customer service, with proficiency in various software tools including QuickBooks, Microsoft Office, and Google Workspace. Prior experience in medical or dental offices is a plus. This position offers an excellent opportunity to develop your skills within a professional environment that values precision and customer support.

Responsibilities

• Manage data entry related to accounts payable and receivable using QuickBooks and other accounting software
• Assist with bookkeeping tasks, including invoicing, billing, and record reconciliation
• Support administrative duties such as filing, document proofreading, and maintaining organized records
• Handle front desk responsibilities including greeting visitors, managing multi-line phone systems, and providing exceptional customer service
• Support customer support efforts by responding to inquiries professionally via phone or email
• Maintain accurate filing systems for financial documents and correspondence
• Assist with scheduling appointments and managing calendars as needed
• Perform general clerical tasks such as typing correspondence, updating spreadsheets, and supporting office operations

Requirements

• Proven experience with Office experience, including Microsoft Office (Word, Excel) and Google Workspace applications
• Strong computer skills with the ability to learn new software quickly
• Prior clerical or administrative experience, preferably in a medical or dental office setting
• Familiarity with QuickBooks and bookkeeping practices is highly desirable
• Excellent organizational skills with attention to detail for proofreading and data accuracy
• Strong phone etiquette and customer service skills, including experience managing multi-line phone systems at a front desk or reception area
• Ability to perform data entry efficiently with high accuracy and speed (typing proficiency)
• Previous experience in medical or dental office environments is a plus but not required
• Demonstrated organizational skills with the ability to multitask effectively in a fast-paced setting

This role is ideal for candidates who are proactive, detail-oriented, and eager to support our administrative functions while providing excellent customer service.

Job Types: Full-time, Permanent

Pay: $29,427.03-$40,546.76 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking

Work Location: In person