Accounts Assistant (Finance Administration & Documentation)

We are looking for a well-organised and detail-oriented Accounts Assistant to support our Finance & Accounts Department in daily administrative work, document management and data entry.

The main responsibility is to maintain a systematic filing system, ensure proper document traceability, and coordinate with Store Admin and Purchasing to ensure supplier invoices and supporting documents are complete and submitted to Finance on time.

Key Responsibilities

• Maintain an organised filing system for physical and electronic documents, ensuring proper classification, traceability and easy retrieval.
• Ensure documents are properly filed in designated locations and are not misplaced or scattered.
• Check supporting documents for completeness and ensure all required signatures and approvals are obtained.
• Follow up with Store Admin, Purchasing and relevant personnel on outstanding documents, signatures and approvals until resolved.
• Coordinate the collection of supplier invoices, purchase orders, delivery orders, goods receiving records and other supporting documents to facilitate timely invoice posting.
• Maintain a tracking list of outstanding documents and monitor follow-up status.
• Assist with data entry, scanning, sorting and organising documents for the Accounts Payable team.
• Ensure documents are properly maintained and readily available for audit and reference.
• Perform general administrative duties and other tasks assigned by the Finance & Accounts Department.

Requirements

• Minimum SPM, Certificate or Diploma in Accounting, Business Administration or a related field.
• Fresh graduates are encouraged to apply.
• Basic computer skills, particularly Microsoft Excel and Word.
• Well-organised, systematic and meticulous, with strong attention to detail.
• Good communication and follow-up skills when dealing with Store Admin, Purchasing and other departments.
• Responsible, proactive and disciplined in maintaining records and following outstanding matters through to completion.