Accounts Assistant (Hardware Supply)

We are seeking a detail-oriented and responsible Accounts Assistant to support the day-to-day accounting and finance operations of our hardware supply business. The successful candidate will be responsible for handling accounts payable, accounts receivable, data entry, reconciliations, and administrative support to ensure accurate financial records and smooth business operations.

Key Responsibilities

Accounts Payable (AP)

• Process supplier invoices, payment vouchers, and staff claims.
• Verify purchase invoices against purchase orders and delivery documents.
• Prepare and process payments to suppliers in a timely manner.
• Reconcile supplier statements and resolve discrepancies.

Accounts Receivable (AR)

• Prepare customer invoices and credit notes.
• Monitor customer payments and follow up on overdue accounts.
• Reconcile customer accounts and maintain accurate records.

General Accounting

• Perform data entry of accounting transactions into the accounting system.
• Assist with bank reconciliations and monthly account reconciliations.
• Maintain proper filing and documentation of financial records.
• Support month-end and year-end closing activities.
• Assist in preparing financial reports and schedules as required.

Inventory & Operational Support

• Verify inventory-related transactions and stock movement records.
• Match supplier invoices with goods received notes and delivery orders.
• Assist in maintaining accurate inventory costing records.
• Coordinate with the purchasing, warehouse, and sales teams on transaction-related matters.

Administrative Support

• Handle general administrative duties related to finance and operations.
• Assist with audits, tax filings, and statutory reporting.
• Perform other ad-hoc duties assigned by management.

Requirements

• Minimum GCE 'N' / 'O' Level, NITEC, Diploma, LCCI, or equivalent qualification in Accounting, Finance, Business Administration, or a related field.
• At least 1 year of relevant accounting or bookkeeping experience preferred. Candidates with no experience but willing to learn are welcome to apply.
• Basic understanding of accounts payable, accounts receivable, and bookkeeping principles.
• Proficient in Microsoft Office applications, particularly Excel.
• Experience with accounting software or ERP systems will be an advantage.
• Meticulous, organized, and able to handle confidential information with discretion.
• Good communication and interpersonal skills.
• Able to work independently and as part of a team.
• Prior experience in a trading, wholesale, distribution, or hardware supply environment will be an advantage.