Accounts Assistant (Temporary)

Company Overview

OFFICE SECRETARIES PTE. LTD.

Job Summary

The Accounts Assistant (Temporary) manages accounts payable, vendor payments, regulatory reconciliations, and financial reporting to support the finance team’s operations during a fixed-term contract.

Responsibilities

Set up and monitor clients who require e-billing. Ensure correct procedures are followed so that invoices are accepted via e-billing

Prepare invoices/payment instructions and ensure payments are processed on time

Post all vouchers and payments into the accounting system to maintain accurate financial records

Process supplier invoice payments, staff expense claims, and disbursements accurately using cheques and bank transfers

Handle petty cash transactions for office expenses and reconcile balances regularly

Perform monthly bank reconciliations to ensure accuracy between bank statements and company records

Assist in printing and reconciling monthly accounts payable reports, including preparing accrual journal entries

Assist in WIP updating and debt chasing

Respond to miscellaneous finance queries and provide support to the Finance Manager and Executives as needed

Build professional relationships within the office to facilitate smooth financial operations

Follow through on assigned tasks and projects with tenacity and attention to detail

Collaborate effectively as a conscientious and self-motivated team player

Preferred competencies and qualifications

At least one year experience in a professional environment, legal industry preferred

Experience using Aderant Expert

Strong accuracy and attention to detail in financial data handling

Ability to build credibility and rapport quickly with colleagues

Tenacity in completing tasks and projects independently

Friendly and approachable communication style

Other Information

This is a fixed-term contract role (~3 months, subject to extension). Only shortlisted candidates will be contacted.

OFFICE SECRETARIES PTE. LTD.