Accounts cum Admin Executive

Job Summary:

The Accounts cum Admin Executive is responsible for supporting the company’s day-to-day accounting, finance, payroll, HR administration, and general administrative functions. The role ensures that financial records are accurate and properly maintained, payments and statutory submissions are completed on time, and administrative operations run efficiently.

Key Responsibilities:

Accounts & Finance

• Handle daily accounting transactions, including accounts payable (AP) and accounts receivable (AR).
• Prepare and record payment vouchers, receipts, invoices, credit notes, and journal entries.
• Perform bank reconciliations and maintain accurate accounting records.
• Monitor outstanding receivables and follow up on collections.
• Process supplier invoices and prepare payments according to approved payment schedules.
• Maintain proper filing and supporting documentation for all financial transactions.
• Assist with monthly closing and preparation of management accounts.
• Prepare monthly financial schedules and supporting reports for management.
• Assist with budgeting, cash-flow monitoring, and expense tracking.
• Reconcile daily sales collections against POS, cash, credit card, QR/e-wallet and bank settlements.
• Monitor petty cash and staff claims.
• Assist with SST/e-Invoice and other tax-related documentation where applicable.
• Liaise with external auditors, tax agents, company secretary, banks and other professional parties when required.

Payroll & HR Administration

• Prepare monthly payroll, including salary, allowances, commissions, incentives, deductions, overtime and unpaid leave.
• Prepare and submit statutory contributions including EPF, SOCSO, EIS and PCB.
• Maintain employee records, attendance, leave, payroll documents and personnel files.
• Assist with employee onboarding and offboarding documentation.
• Prepare employment-related letters and administrative documents as instructed by management.
• Maintain records of staff advances, deductions and other payroll-related matters.

Administration

• Handle general office administration, filing, correspondence and documentation.
• Maintain proper physical and electronic filing systems.
• Manage office supplies and coordinate purchases when required.
• Maintain records of company licences, permits, agreements, insurance and other documents, and monitor their expiry/renewal dates.
• Coordinate with suppliers, contractors and service providers.
• Assist management with quotations, purchase orders and administrative documentation.
• Support the Hotel, Café and Spa management teams on finance and administrative matters.
• Prepare reports, schedules and other information requested by management.
• Perform other reasonable accounting, administrative and operational duties assigned by management.

Requirements:

• Diploma/Degree in Accounting, Finance, Business Administration or a related field; preferably 1–3 years of relevant experience.
• Familiarity with accounting software, Microsoft Excel and Malaysian payroll/statutory requirements is preferred.
• Organised, detail-oriented, able to handle confidential information and capable of working independently across multiple business units.