Accounts Executive (AP)

Are you meticulous, organized, and detail-oriented? We are looking for a committed Accounts Payable Executive to join our Finance team. This role plays a key part in ensuring the accurate processing of invoices, timely payments to vendors, and upholding financial compliance within hotel operations.

Job Description:

• Ensure all invoices are approved by relevant departments and supported by complete documentation (POs, DOs, SOs, etc.).
• Process payments, perform GL coding, and post all payables and journals accurately into the Dynamics 365 Business Central.
• Match delivery orders and receiving reports to invoices to ensure accurate inventory and vendor records.
• Prepare payment vouchers (GIRO/TT/Bank Transfers), and remittance statements for Accountant’s verification.
• Process ad-hoc Travel Agent commission payments in line with agreements.
• Issue complimentary and prepaid vouchers as requested by departments.
• Update daily cash flow transactions, perform bank reconciliations, and maintain balance sheet schedules.
• Conduct monthly supplier reconciliations and resolve any discrepancies.
• Review and follow up on aged payable reports and outstanding balances.
• Maintain well-organized records for paid and unpaid invoices, including document packing for storage.
• Assist in month-end closing activities including journal preparation, expense analysis, and generating departmental Profit & Loss reports.
• Ensure compliance with all hotel accounting policies and standards.
• Support the Finance team with additional tasks as required by management.

Job Requirements:

• Proficient in Microsoft Excel with good overall computer skills.
• Highly organized, detail-oriented, and self-motivated with strong time management abilities.
• A collaborative team player with the ability to work well with others across departments.
• Prior accounting knowledge or experience will be an added advantage.
• Diploma in Accounting, Finance, or a related field preferred.
• Familiarity with Dynamics 365 Business Central is a plus.
• Able to work independently and manage multiple tasks effectively in a fast-paced environment.