Accounts Executive (AR)

Key Responsibilities

• Monitor and record daily sales, billing and collection transactions accurately and timely.
• Match collections against the daily POS sales system, including cash, credit/debit card, e-wallet, online payment and other payment channels, where applicable.
• Reconcile daily sales between POS, pump system, sales reports, bank collections and accounting records.
• Investigate and follow up on differences such as short/over collections, unidentified receipts, void transactions and timing differences.
• Prepare and issue customer invoices, debit notes and credit notes for credit sales, C-store sales, rental, services and other applicable income.
• Ensure recurring billing and other regular billings are raised accurately and on time.
• Maintain customer accounts and monitor outstanding balances.
• Prepare and review AR aging and collection reports.
• Follow up with customers and relevant Operations PICs on overdue accounts and outstanding payments.
• Monitor customer credit terms and credit limits and highlight overdue or high-risk accounts to the Accounts Manager.
• Perform customer statement reconciliation and resolve discrepancies, short payments, overpayments and unapplied receipts.
• Monitor and reconcile daily cash and bank collections against station sales records.
• Ensure all collections are properly allocated to the correct customer, invoice, company and accounting period.
• Coordinate with Retail / Operations teams to obtain supporting documents and resolve sales or collection discrepancies.
• Ensure proper revenue and collection cut-off at month-end.
• Prepare AR closing schedules, aging reports, collection reports and sales-versus-collection reconciliation for month-end closing.
• Assist in the preparation of monthly management accounts and closing reports.
• Ensure AR transactions and supporting documents comply with Singapore accounting policies, applicable Singapore laws and regulations, and Group internal policies.
• Assist with GST, GST reporting, Invoice requirements and other applicable Singapore tax compliance matters relating to AR.
• Maintain proper documentation and filing of invoices, receipts, collection records and reconciliation schedules.
• Provide supporting documents and schedules for audit, tax and other statutory requirements.
• Record and reconcile inter-company receivables and other group transactions where applicable.
• Monitor unusual or abnormal AR movements and promptly report significant issues to the Accounts Manager.
• Work closely with Retail and Operations to ensure accurate sales recording and timely collection.
• Provide backup support to AP and GL / Closing functions when required or instructed by the Accounts Manager.
• Assist with bank reconciliation, inventory checking and month-end closing activities when required.
• Ensure compliance with Singapore Financial Reporting Standards (SFRS), applicable Singapore tax requirements, GST requirements and Group accounting policies, as relevant to the position.
• Identify opportunities to improve the sales reconciliation, collection and AR processes.
• Perform any other accounting and finance duties assigned by the Accounts Manager.

About you

• Diploma/Degree in Accounting/Finance/ACCA
• Minimum 2-3 years of accounting experience
• Possess a willing-to-learn attitude
• Team player with good communication skills
• Proficient in MS Office and Excel
• Possess the authorization right to work in Singapore
• Able to start work with short notice
• Office will be relocated to Commonwealth