Accounts Executive

PRIMARY ROLE

Invoicing

Perform the day-to-day function in the timely of invoicing to customers and maintained in an effective, up to date and accurate manner.

1)    Prepare equipment invoices & Delivery Orders/Collection Orders on a daily basis by Microsoft Dynamics.

2)    Check that all entry tally with salesperson quote against customers’ purchase order/work order and correct any errors and update the salesperson before updating the information to the sales invoice.

3)    Attached the original invoices with signed DO once it is back from logistics to office and mail it out/emailed to the customer and upload soft copy and F1 shared folder on daily basis.

4)    Prepare a proforma invoice and email to customer to follow up payment before release the shipment.

5)    Submit E-invoicing by Vendors@gov/Ge-biz/others on a daily basis.

SECONDARY ROLE

1)    Generate internal billing among companies by Microsoft Dynamics.

2)    Maintain and update customer master to ensure no duplication and all appropriate information is correct and up to date and informing the maintenance and service team.

3)    Cover other accounting assistant jobs when they are on leave.

4)    Perform other duties which are assigned by your superior, for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements:

• Possess at least a Professional Certificate/NiTEC, Diploma, Bachelor’s Degree in Accountancy / Finance.
• At least 2 years of accounting experiences.
• Proficient in Microsoft Word & Excel.
• Familiar with accounting software (e.g., Xero/MS Dynamics 365 Business Central) is an advantage.
• Strong attention to detail and a high level of accuracy.